Project Manager
At Embedding VC · Palo Alto, CA; Palo Alto, California, United States
- Operations
- Full-time
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Where you’ll work
Hybrid, based in Palo Alto
“Palo Alto, CA”
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“Palo Alto, California, United States”
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The job board lists it as hybrid.
Hybrid means some days in the office. The listing says how many, and where.
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- Posted
- 22 October 2026
- First seen by us
- 4 November 2026
- Last checked
- 19 hours ago
Job description
From Embedding VC’s job post, as they wrote it.
LiveX AI · Project Manager
Palo Alto, CA · Full-time, on-site · Department: Operations / Deployments · Reports to: founding team
Source: https://livex.ai/careers/project-manager (posted Jul 24, 2026)
About the Role
LiveX AI builds AI infrastructure for the physical world, deploying interactive AI agents and hardware into high-foot-traffic venues such as hotels, retail flagships, convention centers, and stadiums. Each deployment is custom and requires sales, solution engineering, warehouse readiness, and a third-party delivery partner to stay in sync. This role owns each deployment end to end and works daily with sales, solution engineering, and office/logistics.
Read the full description
Responsibilities
End-to-End Deployment Ownership
* Single accountable owner for each deployment, from signed contract to a live, working installation at the customer site.
* Run the deployment schedule: define milestones, sequence dependencies, track status, surface risks and blockers early.
* Internal hub across sales, solution engineering, and office/logistics so nothing falls between teams.
Scope & Solution Engineering
* Drive a clear, complete SOW from sales and sales engineering before each deployment starts; push back when scope is ambiguous.
* Track solution engineers through implementation against the SOW, keeping configuration and readiness on schedule.
* Translate customer requirements and site constraints into a concrete deployment plan.
Logistics & Warehouse Coordination
* Coordinate with the office/logistics owner and the third-party delivery partner on delivery windows, pickup, and destination readiness.
* Confirm warehouse readiness before each deployment: items staged, configured, health-checked before shipping.
* Manage installation scheduling and any returns or de-installations.
Customer & Communication
* Customer-facing point of contact during rollout: set expectations, communicate timelines, manage change requests.
* Run deployment kickoffs and post-deployment reviews; capture lessons; feed improvements into the playbook.
* Report deployment status and the pipeline of upcoming installs to the founding team.
Process & Systems
* Build and maintain the deployment playbook, checklists, and tracking so the process is repeatable and scalable.
* Own the tooling that tracks deployment status, asset location, and readiness across the fleet.
Requirements
* Hungry, startup mindset above all: thrives in ambiguity, moves fast, takes extreme ownership, does what it takes to make each install land.
* 3+ years in project management, implementation/deployment management, technical program management, or field-services coordination, ideally at a startup, hardware, or solutions company.
* Proven ability to run multi-stakeholder projects on a schedule and hold others accountable without direct authority.
* Comfortable reading and reasoning about a technical scope of work; talks credibly with solution engineers.
* Strong coordination and communication across internal teams, external partners, and customers.
* Highly organized and self-directed; builds process from scratch.
* Calm under pressure; biased toward closing gaps and driving at-risk deployments to resolution.
Nice-to-Haves
* Experience deploying hardware or physical installations into venues or field sites.
* Familiarity with project/deployment tracking tools and a CRM (e.g., HubSpot).
* Background in logistics, shipping, or warehouse operations.
* PMP or similar credential (not required).
Compensation
Not listed.
How to Apply (original posting)
Email resume and relevant supporting materials to [email removed], subject "Candidate Application - Project Manager".
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