Office Manager & HR
At Hey Harper · Lisboa, Portugal
- People and recruiting
- Full-time
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Where you’ll work
Hybrid, based in Lisbon
“Lisboa, Lisboa, Portugal”
From the location.
The job board lists it as hybrid.
Hybrid means some days in the office. The listing says how many, and where.
Languages
Language: Portuguese
“At least full working proficiency in both Portuguese and English.”
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- Posted
- 6 November 2026
- First seen by us
- 7 November 2026
- Last checked
- 14 hours ago
Job description
From Hey Harper’s job post, as they wrote it.
Office Manager
* You will be responsible in any aspects of office management, including but not limited to:
* stationery orders
* consumables orders
* contacting and managing building maintenance and property service providers
* supervision of furniture and structure to ensure the best office efficiency at all times.
* You will organize and prepare the company events.
* Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
Read the full description
* You will be involved in the management and archiving of paper documentation when special needs require it.
* You will participate in preparing policies and office guideline communications.
* You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
* You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).
* You will suggest new ideas that will help improve the office and the life at Hey Harper.
* Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)
HR
* Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.
* Payroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.
* Onboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.
* SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.
* At least 2 years of experience in office management or HR role
* Adequate social, communication, and negotiation skills.
* Ability to read and understand a balance sheet.
* Problem solving attitude.
* Self-reliance, reliability, and conscientiousness.
* Independent, reliable and responsible working style.
* At least full working proficiency in both Portuguese and English.
Office Manager & HRHey Harper
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