Event Travel & Delegate Coordinator - Creative Agency
At The Event Academy · London, England, United Kingdom
- Full-time
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Where you’ll work
Hybrid, based in London
“London, England, United Kingdom”
From the location.
The job board lists it as hybrid.
Hybrid means some days in the office. The listing says how many, and where.
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- Posted
- 21 hours ago
- First seen by us
- 27 October 2026
- Last checked
- 8 hours ago
Job description
From The Event Academy’s job post, as they wrote it.
To apply for this role, you must be a graduate of the Event Academy.
Sector: Creative Agency
Title of role: Event Travel & Delegate Coordinator
Reporting to: Event Operations / Project Management Team
Location / Office address: London (Hybrid)
WFH / Office / Remote: Hybrid
Working hours: Not specified, with flexibility required for event delivery and occasional out-of-hours work
PT / FT: Full-time
The opportunity:
Read the full description
An award-winning events and brand experience agency is seeking an organised and client-focused Event Travel & Delegate Coordinator to support the delivery of high-profile UK and international events. This role is ideal for someone who enjoys managing complex logistics, liaising with stakeholders, and ensuring a seamless delegate experience from registration through to post-event reporting.
Responsibilities include coordinating attendee travel and accommodation, managing registration platforms and event communications, maintaining delegate data, preparing travel documentation, supporting onsite event delivery, and producing post-event reports and reconciliations. The role also involves supplier liaison, budget administration, and working closely with event delivery teams to ensure successful project outcomes.
Key requirements:
* Previous experience in events, delegate management, travel coordination, or event logistics
* Strong organisational skills with the ability to manage multiple projects simultaneously
* Experience coordinating delegate registration, travel, accommodation, and attendee communications
* Excellent stakeholder management and client-facing communication skills
* Strong administrative, reporting, and data management capabilities
* Confident working with budgets, invoicing, and financial reconciliation
* Advanced Microsoft Office skills, particularly Excel
* Ability to remain calm under pressure and adapt to changing priorities
* Willingness to travel and support live events in the UK and internationally
Desirable:
* Experience in an events agency, incentives, travel, or corporate events environment
* Venue sourcing and supplier negotiation experience
* International event delivery experience
* Knowledge of travel-related financial processes and compliance requirements
Benefits:
* 25 days annual leave plus bank holidays
* Additional birthday leave
* Private healthcare (following probation)
* Pension scheme
* Life assurance
* Cycle-to-work scheme
* Hybrid working
* Regular team social events
Ideal for:
A detail-oriented graduate or early-career events professional looking to build experience in delegate management, travel logistics, event operations, and client services within a fast-paced agency environment.
Event Travel & Delegate Coordinator - Creative AgencyThe Event Academy
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