Virtual Assistant

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

* Manage calendars, meetings, and scheduling across time zones
* Coordinate calls and ensure smooth daily planning
* Draft and send professional emails, documents, and communications
* Prepare meeting notes and track follow-ups

Data & CRM Management

* Update and maintain records in:
* HubSpot
* Salesforce
* Zoho CRM

* Manage spreadsheets and operational trackers
* Organize digital files in:
* Google Drive
* Dropbox
* SharePoint

Research & Task Execution

* Conduct online research:
* Competitors
* Vendors
* Market insights

* Turn research into:
* Structured summaries
* Presentations

* Support ad hoc and project-based tasks

Customer & Vendor Coordination

* Respond to basic client inquiries or route appropriately
* Communicate with vendors and track outstanding items
* Ensure follow-ups are completed on time

Operations & Project Support

* Assist with:
* Invoicing and expense tracking
* Light bookkeeping (if required)

* Update project management tools:
* Trello
* Asana
* Notion
* Monday.com

What Makes You a Strong Fit

* You are highly organized and detail-oriented
* You can manage multiple tasks without dropping the ball
* You communicate clearly and professionally
* You are proactive and don’t wait for instructions
* You are reliable, responsive, and accountable

Required Experience & Skills

* 1–2 years experience as a:
* Virtual Assistant
* Administrative Assistant
* Operations Support role

* Proficiency in:
* Microsoft Office
* Google Workspace (Docs, Sheets, Gmail, Calendar)

* Strong time management and multitasking ability
* Reliable internet and remote work setup

Nice to Have

* CRM experience:
* HubSpot / Salesforce / Zoho CRM

* Familiarity with:
* QuickBooks / Xero

* Experience supporting:
* Founders
* Startups
* Remote teams

* Managing multiple clients or executives

What a Typical Day Looks Like

* Review calendars and inboxes, prioritize urgent items
* Schedule meetings and coordinate logistics
* Update CRM records and trackers
* Prepare documents, reports, or summaries
* Conduct research for ongoing projects
* Follow up with vendors or clients
* Send end-of-day updates and prep for next day

In short:
You ensure everything runs smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

* Tasks completed accurately and on time
* Calendar & inbox management efficiency
* No missed meetings or deadlines
* Clean, organized systems and documentation
* Strong responsiveness during working hours
* Positive feedback from clients and stakeholders

Why This Role Stands Out

* High ownership and visibility across operations
* Exposure to multiple business functions
* Clear expectations and structured workflows
* Opportunity to grow into operations or executive roles
* Work directly with founders and decision-makers

Interview Process

* Initial Phone Screen
* Video Interview with Pavago Recruiter
* Practical Task (mock inbox/calendar + research task)
* Client Interview
* Offer & Background Verification

Apply Now

If you:

* Thrive in fast-paced, remote environments
* Are organized, proactive, and detail-driven
* Enjoy supporting operations and execution

This role is a strong fit.