Executive Administrative Assistant

Duties and Responsibilities:

* Manage executive calendars, schedule meetings, and coordinate appointments.
* Monitor and respond to emails, phone calls, and business correspondence as directed.
* Prepare, organize, and maintain digital files, reports, spreadsheets, and company documents.
* Coordinate communication with clients, contractors, subcontractors, vendors, and internal team members.
* Assist with invoices, purchase orders, expense tracking, and administrative records.
* Follow up on pending tasks, project documents, deadlines, and meeting action items.
* Assist with preparing contracts, proposals, and other reports that may be required.
* Organize virtual meetings and prepare agendas, meeting notes, and follow-up summaries.
* Perform online research, data entry, and other administrative tasks as needed.
* Handle confidential business information professionally and securely.

Job Qualifications:

* Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant is preferred.
* Excellent written and verbal English communication skills.
* Strong organizational skills and attention to detail.
* Proficiency with email platforms and office tools (e.g., Google Workspace, Microsoft Office)
* Ability to manage multiple tasks, prioritize deadlines, and work independently.
* Comfortable communicating with US-based clients and professionals.
* Reliable internet connection, a suitable home-office setup, and the ability to work independently.
* Willingness to work during designated US business hours.