Virtual Assistant (Part-time)
At Peoplegig
- Full-time
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Where you can work from
Open to the Philippines
“Location: Philippines”
From the job description.
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- Posted
- 11 hours ago
- First seen by us
- 11 November 2026
- Last checked
- 11 hours ago
Job description
From Peoplegig’s job post, as they wrote it.
Part-Time Virtual Assistant / Administrative Assistant
Employment Type: Part-time (Approximately 4 hours per day)
Location: Philippines
Start Date: ASAP
About the Role
We are looking for a proactive and highly organized Virtual Assistant to provide administrative and operational support to a small business operating in the Australian NDIS sector.
This role will work closely with the business owner, handling day-to-day administrative tasks, documentation, inbox management, scheduling, and general business organization. The position is primarily focused on backend support, allowing the business owner to focus on client-facing responsibilities and business growth.
Read the full description
The ideal candidate is resourceful, detail-oriented, comfortable working independently, and interested in using AI tools to streamline administrative processes and improve overall efficiency.
Key Responsibilities
* Inbox and Email Management: Monitor and organise emails, draft responses, update email templates, and assist with bulk email communications.
* Administrative Support: Handle general administrative tasks, documentation, paperwork, and day-to-day business support.
* Calendar and Scheduling: Manage appointments, coordinate schedules, and assist with appointment settings.
* Documentation and Templates: Create, update, and maintain reports, templates, onboarding documents, and business records.
* NDIS Administrative Support: Provide backend administrative assistance and maintain information within the client's NDIS-related CRM and systems.
* Billing Administration: Assist with billing documentation and basic reconciliation using Xero.
* Business Organization: Help organize tasks, track milestones, maintain records, and support business development tracking where required.
* AI and Workflow Support: Leverage AI tools to assist with document creation, administrative processes, and improving day-to-day workflows.
* General Business Support: Identify opportunities to improve task organization and administrative efficiency.
Qualifications and Experience
* Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or in a similar support role.
* Experience supporting business owners, entrepreneurs, or small businesses is highly desirable.
* Strong organizational skills and attention to detail.
* Good written and verbal English communication skills.
* Comfortable managing emails, calendars, documentation, and administrative processes.
* Familiarity with AI tools such as Claude or ChatGPT.
* Basic knowledge of Xero and experience with cloud-based document management tools is an advantage.
* Willingness to learn new platforms and systems, particularly NDIS-related tools.
Technical Skills
Experience with any of the following tools is advantageous:
* Claude or other AI productivity tools
* Microsoft OneDrive
* Xero
* Airtable
* Trello
* NDIS-related CRM platforms
Training will be provided for client-specific systems and tools.
Ideal Candidate
* Highly organized, proactive, and dependable.
* Able to work independently and manage priorities effectively.
* Has a problem-solving mindset and can identify ways to structure and improve tasks.
* Comfortable working in a small, fast-paced start-up environment.
* Resourceful and willing to take initiative without requiring constant supervision.
* Interested in using technology and AI to improve productivity.
Working Arrangements
* Part-time engagement, approximately 4 hours per day.
* Flexible working schedule, subject to alignment with the business owner's requirements.
* Fully remote setup.
* Immediate availability preferred.
Virtual Assistant (Part-time)Peoplegig
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