Executive Assistant
At Remote Work Hub · Johannesburg, South Africa
- Operations
- Full-time
See how well you match Match me reads your CV and picks the jobs that suit you best.
Where you can work from
Open to South Africa
“Johannesburg, South Africa”
From the location.
Report a mistake
- First seen by us
- 15 October 2026
- Last checked
- 19 hours ago
Job description
From Remote Work Hub’s job post, as they wrote it.
We are hiring a full-time Executive Assistant(Remote) to support the founder of a consultancy in the UK. You will act as a central execution and coordination point across communications, scheduling, materials preparation, CRM upkeep and task tracking.
Accuracy, responsiveness and judgment are critical this is a client-facing environment with no margin for careless errors.
Role Type
Full-Time (40 hours/week) - REMOTE -WORK FROM ANYWHERE
Read the full description
Long-term, growth-oriented role
UK hours
Core Responsibilities
Correspondence Coordination (High Priority)
Manage inbound and outbound communication across WhatsApp, email, and Slack
Draft clear, professional messages on behalf of the Founder
Track ongoing threads and ensure timely follow-ups
Maintain a polished, professional(UK) tone across all external communications
Escalate time-sensitive or high-risk items appropriately
Calendar & Scheduling Management (High Priority)
Own end-to-end scheduling for meetings and calls with clients, internal staff & the Founder
Coordinate across time zones, manage reschedules, and send confirmations/reminders
Ensure calendars are clean, current, and prioritized
Prepare Founder in advance with agendas, links, and required materials
Meeting Materials, Pitch Materials & Presentations (High Priority)
Prepare and refine meeting decks, pitch materials, and presentation documents
Build professional, executive-level slides for:
Client presentations
Lender discussions
Board / internal strategy meetings
Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint)
Ensure consistency in formatting, charts, tables, and narrative flow
CRM Updates & Pipeline Hygiene (High Priority)
Keep CRM records accurate and up to date (contacts, notes, activities, follow-ups)
Log communication and meeting outcomes where required
Support light pipeline tracking so nothing falls through the cracks
Founder Task Tracking & Weekly Execution (High Priority)
Track Founders' weekly to-dos and priorities
Maintain a clear task system with owners and deadlines
Convert meeting outcomes into actionable next steps
Proactively follow up to keep work moving and reduce Founders' bottlenecks Working Style
High ownership: anticipates needs and follows through without being chased
Detail-oriented: errors in comms, decks or scheduling are not acceptable
Process-minded: comfortable working alongside automation and improving workflows
Confidential & discreet: trusted with sensitive financial and client information
Required Qualifications
2-3 years experience as an Executive Assistant or senior administrative support role
Strong written English with professional, client-facing tone
Proven experience managing executive calendars and scheduling complex meetings
Strong presentation skills (PowerPoint / Google Slides
Experience maintaining CRMs accurately and consistently
Highly organized, proactive, and dependable
Preferred Qualifications
Experience supporting founders or senior ecxecutives in a small, fast-moving team
Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools)
Tools & Channels
WhatsApp, Email, Slack
CRM system (e.g., HubSpot, Salesforce, Airtable, or similar)
PowerPoint, Google Slides, Canva
Task and project tracking tools (Notion, Asana, ClickUp, Trello, or similar)
100% REMOTE
Have Own Laptop & Stable Wifi (Back-up as well)
Salary offer will vary according to experience and skills.
Get jobs like this by email
Once a week, we email the new remote jobs open where you live, each with the line that proves it. Every email has a one-click unsubscribe.
