Construction Estimator & Tender Coordinator

Who The Client Is:

Our Client is a boutique building and construction company in New South Wales with over 40 years of combined industry experience. The company started in private residential work before moving into commercial and industrial projects. For the past decade, it has focused on public-sector work, delivering small to medium projects for government departments and councils across Sydney and the Greater Hunter region.

Role Overview:

We are looking for an experienced Construction Estimator & Tender Coordinator to run its estimating and tendering work from start to finish. You will review tender documents, prepare take-offs and cost estimates, coordinate subcontractor pricing, and compile complete tender submissions for management review. Once projects are won, you will also support the team with contract administration and procurement. You will prepare estimates and submissions independently. Management makes the final pricing, commercial and construction methodology decisions.

Key Responsibilities:

Estimating & Quantity Take-offs

* Review drawings, specifications and tender documents to identify the full scope of works.
* Prepare accurate quantity take-offs, bills of quantities (BOQs) and detailed cost estimates.
* Identify missing information, discrepancies and potential scope gaps.
* Maintain estimating records and historical pricing data.

Subcontractor & Supplier Coordination

* Prepare and issue requests for quotation (RFQs) to relevant subcontractors and suppliers.
* Source suitable subcontractors and maintain a contact database.
* Follow up quotations and clarify inclusions, exclusions and pricing.
* Prepare quotation comparisons and recommend the most suitable pricing options.

Tender Preparation & Submission

* Manage tender deadlines, RFIs, addenda and submission requirements.
* Prepare tender pricing schedules and supporting documentation.
* Develop draft construction programs, methodologies and risk assessments.
* Compile complete tender submissions for management review.
* Prepare tender handover documentation for successful projects.

Contract Administration Support

* Prepare variation estimates, extension of time (EOT) supporting documents and progress claims.
* Maintain project registers and update construction programs.
* Draft contractual correspondence and supporting documentation.
* Assist project managers with commercial administration.

Procurement & General Administration

* Source and compare subcontractor and supplier quotations during construction.
* Prepare draft purchase orders and procurement schedules.
* Assist with document management and general project administration.

Requirements

Must-Haves:

* 5+ years of experience in construction estimating or quantity surveying.
* 5+ years of experience on Australian construction projects, ideally with a head contractor.
* Experience with commercial construction and refurbishment projects.
* Strong understanding of construction drawings, specifications, trade scopes and pricing.
* Strong Excel skills and hands-on experience with estimating or take-off software such as Bluebeam, Cubit or CostX.
* Ability to prepare construction programs and tender methodologies.
* Strong written and spoken English.
* Excellent organization and attention to detail, and the ability to work independently to tender deadlines.

Nice-to-Have:

* Experience on education or government projects.
* A relevant qualification in construction or quantity surveying.

Benefits

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

* Real ownership of the estimator function and a chance to shape how it runs
* Room to grow your skills as the department expands
* Be available for meetings and collaboration during core AEST or AEDT business hours.
* Disclose any existing ongoing roles or client work.
* Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).