Infrastructure Programme Coordinator

SailGP is a global organization with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance.

Summary:

The Infrastructure Programme Coordinator ensures our Infrastructure team operates efficiently and maintains continuous forward momentum. Working closely with the team and key SailGP stakeholders, this role monitors project momentum and trajectories to maintain top-tier operational standards through robust coordination and proactive project oversight.

Key Responsibilities:

* Operational & Team Delivery: Drive forward infrastructure workstreams, coordinate operational check-ins, track team deliverables, and manage project logistics across event cycles.
* Internal and external point of contact: Act as the point of contact for the team, and provide timely information or triage infrastructure requests to the relevant people
* Schedule & Milestone Management: Track build-up and breakdown timelines across event locations to ensure all structural assets are operational ahead of race windows.
* Contractor & Venue Coordination: Support the Infrastructure team by assisting with communications with external contractors and venue partners, tracking scopes of work, safety compliance, and key milestones.
* Procurement: Support the procurement lead in the procurement of Tier 2 & 3 supply chain including market testing, tender documents, reconciliation and award.
* Budget Tracking: Manage day-to-day tracking of the Infrastructure operational budget, forecasting line-item spend and flagging cost variances before commitments are made.
* Purchase Order Lifecycle: Manage the purchase order (PO) & Procurement process from vendor onboarding and quotation validation through to goods receipt and final invoice approval in internal finance systems.
* Documentation & Reporting: Collate and review up-to-date site and structural drawings to ensure all key supplier specifications are complete, while maintaining infrastructure playbooks and post-event debrief reports.
* Process Optimization: Conduct post-event evaluations with the team to capture key learnings, refine operational playbooks, and enhance efficiency for future SailGP events.

Key Expectations

* Decisive Problem Solver: Proven composure and autonomous decision-making capability in dynamic, high-pressure, live-event environments.
* Project Management Tools specialist: Advanced proficiency in Monday.com or equivalent project software and is energised by driving efficiencies
* Interest in infrastructure: Show a keen interest the world of event infrastructure and be excited about learning from the team
* Impactful & Clear Communication: Articulate updates, requirements, and priorities transparently across cross-functional teams, international stakeholders, and external contractors.
* Live SailGP's values and contribute to a positive culture
* Champion an inclusive environment where diversity is valued

About You:

* Appreciation for accuracy and pays close attention to detail when handling key information
* You possess exceptional organisational drive, adept at juggling multiple workstreams across multiple events without losing operational momentum.
* You communicate with clarity and authority, instinctively tailoring your style to align diverse stakeholders
* You are highly self-directed and don't wait to be told what to do; you take full ownership of operational challenges while maintaining open, collaborative ties with the broader operations team.
* Able to work independently but values working collaboratively as part of a team to allow the team to thrive
* You thrive under the tempo of live touring and high-pressure event environments, anticipating challenges early and adapting quickly when site realities demand shifts in plan.
* Comfortable working with multiple stakeholders across multiple departments (global & local)

Location:

London, United Kingdom

SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.