Operations Specialist

About the Client

Pavus is a a fast-growing, founder-led AI company in the procurement technology space, often described as "Palantir for procurement." Currently in an active deployment phase, the company onboards enterprise clients and runs real-world sourcing events through a lean deployment team that blends tactical execution with customer advisory work.

About the Role

The Operations Specialist serves as the execution core for the data and supplier-coordination layer that keeps the platform delivering for enterprise customers. Day-to-day, this role focuses heavily on Excel-based data work—cleaning, structuring, and validating supplier, product, and quantity datasets ~ while supporting live sourcing events and vendor outreach so senior team members can remain focused on high-level strategy. Success in this role means owning a client account end-to-end within 90 days, running back-end operations and communication independently.

Key Responsibilities

Data Cleaning & Validation

* Clean, structure, and validate supplier, product, and quantity data using Microsoft Excel.

* Apply VLOOKUP, XLOOKUP, INDEX MATCH, pivot tables, and conditional formulas to organize and normalize datasets.

* Sanity-check data for missing values, inconsistent formatting, and errors prior to modeling, comparing extracted data against source documents.

* Build structured, replicable, formula-driven Excel models without hard-coded values.

* Onboard validated customer data onto the client's deployment platform.

Deployment & Operations Support

* Maintain and update supplier and product records across active sourcing events.

* Conduct outbound phone calls to US-based suppliers, vendors, or business contacts as needed to coordinate sourcing details.

* Support end-to-end deployment of sourcing events for enterprise customers.

* Proactively flag process gaps and recommend operational improvements.

* Take on expanded end-to-end account ownership as tenure and performance progress.

Qualifications & Requirements

* 2+ years of hands-on Microsoft Excel experience in a professional work environment (excluding coursework or training), with strong proficiency in pivot tables, VLOOKUP, XLOOKUP, INDEX MATCH, and IF formulas.

* Demonstrated experience cleaning, normalizing, and validating datasets using formula-based methods (no hard-coded values) and building replicable models others can follow.

* Experience conducting outbound phone calls to US-based suppliers, vendors, or business contacts in a professional capacity.

* C1+ English proficiency (CEFR), both spoken and written, with strong attention to detail.

* Located in the Philippines and able to work full-time aligned to US Eastern Time (Monday–Friday, within ±1 hour of New York time, including an 8:45 AM ET daily team standup).

* Nice-to-Have: 1–2 years of experience in management consulting or at a boutique advisory firm, hands-on procurement or supply chain experience, prior exposure to e-procurement/sourcing platforms, or Python skills for data manipulation and automation.