Sales Assistant

This is not a direct selling role.

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.

You’ll support:

* CRM management
* Calendar & meeting coordination
* Sales follow-ups
* Proposal preparation
* Pipeline reporting
* Cross-functional coordination
* Day-to-day sales operations

If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.

What You’ll Own

CRM Management & Sales Operations

Maintain clean and accurate records across CRM platforms such as:

* Salesforce
* HubSpot
* Zoho CRM
* Pipedrive

You’ll:

* Update leads, contacts, and opportunities
* Maintain accurate pipeline stages
* Log activities and notes
* Remove duplicate records
* Identify and correct missing information
* Maintain strong CRM hygiene
* Ensure sales leadership has reliable pipeline visibility

Scheduling & Sales Coordination

Coordinate sales meetings efficiently across multiple calendars and time zones.

Schedule:

* Sales calls
* Product demos
* Follow-up meetings
* Client meetings
* Internal preparation sessions

Use tools such as:

* Google Calendar
* Outlook
* Calendly

Ensure sales representatives have the right meeting context, materials, and information before calls.

Proposal & Sales Document Support

Prepare polished client-facing sales materials, including:

* Proposals
* Quotes
* Presentations
* Sales decks
* Client documents

Support RFP and RFI responses using existing templates and approved materials.

Use:

* Google Slides
* Microsoft PowerPoint
* Canva

Proofread documents for accuracy, formatting, and professionalism before they are shared externally.

Reporting & Pipeline Tracking

Support leadership with accurate sales reporting.

Prepare:

* Weekly sales reports
* Monthly sales reports
* Pipeline updates
* KPI trackers
* Sales dashboards

Track:

* Pipeline activity
* Deal progression
* Conversion metrics
* Sales performance indicators

Ensure reporting remains accurate and up to date.

Communication & Follow-Ups

Draft and coordinate professional sales communications, including:

* Follow-up emails
* Meeting summaries
* Reminders
* Thank-you emails
* Next-step communications

Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.

Cross-Functional Coordination

Work closely with:

* Sales
* Marketing
* Finance
* Operations
* Leadership

Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.

What Makes You a Strong Fit

You:

* Are highly organized and detail-oriented
* Naturally follow up and close operational loops
* Enjoy working with CRMs, calendars, and structured workflows
* Communicate clearly and professionally
* Can manage multiple priorities simultaneously
* Notice missing information and inconsistencies quickly
* Are proactive rather than waiting to be reminded
* Enjoy supporting high-performing sales teams
* Take ownership of accuracy and execution

Required Experience & Skills

* 1–2 years of experience in:
* Sales Support
* Administrative Support
* Sales Operations
* Operations Coordination

* Hands-on experience with at least one CRM, such as:
* Salesforce
* HubSpot
* Zoho CRM
* Pipedrive

* Strong scheduling and calendar management skills
* Proficiency with:
* Google Workspace
* Microsoft Office

* Strong written English communication
* Excellent organizational skills
* High attention to detail
* Ability to manage multiple tasks and deadlines
* Comfortable working independently in a remote environment
* Availability during U.S. business hours

Nice to Have

Experience with:

* Proposal preparation
* Sales presentations and decks
* SDR / BDR workflows
* Sales pipeline management
* B2B SaaS
* Marketing agencies
* Recruiting
* Professional services

Basic Excel or Google Sheets experience with:

* Pivot tables
* Dashboards
* Trackers
* Sales reports

is also valuable.

What a Typical Day Looks Like

You might:

* Review and update CRM records
* Check active opportunities for missing information
* Schedule sales calls and demos
* Coordinate calendars across different time zones
* Prepare a proposal or presentation for an upcoming meeting
* Send follow-up emails and reminders
* Update pipeline trackers and sales dashboards
* Generate reports for sales leadership
* Coordinate internal handoffs between Sales, Finance, and Operations
* Make sure outstanding tasks and next steps are completed

In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.

Key Metrics for Success

* CRM accuracy and pipeline cleanliness
* On-time meeting scheduling and coordination
* Follow-up completion and responsiveness
* Proposal and documentation accuracy
* Sales reporting accuracy
* Pipeline visibility
* Reduction in missed tasks and communication gaps
* Positive feedback from sales leadership

Why This Role Stands Out

* Directly support revenue-generating teams
* Gain hands-on experience with modern CRM and sales systems
* High ownership over important operational workflows
* Collaborative, fast-paced remote environment
* Clear and measurable impact on sales team efficiency
* Strong career progression into:
* Sales Operations
* Revenue Operations (RevOps)
* Account Management
* Business Operations
* Sales Coordination

Interview Process

1. Initial Phone Screen
2. Spark Hire Intro Video
3. Video Interview with Pavago Recruiter
4. Practical Task — CRM Cleanup + Proposal Draft
5. Client Interview
6. Offer & Background Verification

Apply Now

If you:

* Enjoy keeping systems and workflows organized
* Have hands-on CRM experience
* Are strong with scheduling, follow-ups, and documentation
* Thrive in detail-oriented, fast-moving environments
* Want to build your career in sales operations or RevOps

This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.

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