Bookkeeping & Administrative Assistant

This is a fully remote, part-time opportunity offering flexibility, collaboration, and professional growth.

Duties / Task to perform

* Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.

* Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.

* Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.

* Perform month-end bookkeeping activities and ensure all assigned work is completed within established deadlines.

* Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement.

* Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.

* Follow up internally on missing information and escalate complex matters when additional guidance or decisions are required.

* Track time accurately by client and task to ensure transparency and productivity.

* Provide administrative assistance, documentation updates, and process improvement support when bookkeeping responsibilities permit.

* Assist with defined marketing and operational support tasks as needed.

* Collaborate with team members to maintain efficient workflows and consistently deliver high-quality work.

Requirements

* Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO).
* Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes.
* Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance.
* Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues.
* Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions.
* Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines.
* Excellent attention to detail, accuracy, and quality control.
* Strong written English communication skills and professional communication abilities.
* Ability to communicate effectively in English and Spanish.
* Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities.
* Strong time-management skills and the ability to prioritize tasks without constant supervision.
* Comfortable learning new software, following established procedures, and maintaining accurate documentation.
* Good judgment when determining which issues can be resolved independently and which require escalation.
* Adaptable, collaborative, and receptive to feedback.
* Experience with Dext or similar document-management software is a plus.

Schedule & Availability: Monday to Friday. Part-time (20 hours per week) flexible (PST).

Benefits

* Fully remote work environment.
* Flexible part-time schedule of 20 hours per week.
* Stable, long-term collaboration.
* One week of initial training and onboarding support.
* Opportunity to work with international teams.
* Clear scope of responsibilities and structured workflows.
* Exposure to modern accounting tools and professional bookkeeping processes.
* Supportive, flexible, and collaborative work culture.
* Opportunity to develop independent decision-making and problem-solving skills.
* Professional development and opportunities for skill growth.