Office Administrator (Junior - Mid)

We're looking for a proactive, organized, and resourceful Office Administrator to keep our offices running smoothly and make everyday work life better for everyone at Omnisend.
If you enjoy bringing order to chaos, taking ownership, and making things happen, we'd love to meet you!
And it's an exciting time to join! We're preparing to move into our brand-new Vilnius office, and you'll get to be part of the journey. Alongside your daily responsibilities, you'll help coordinate preparations, work with partners, and support the relocation, gaining hands-on experience in a major office project.

What you'll be up to:
Keep things running smoothly: Take care of daily office operations, supplies, shipments, orders, correspondence, and other administrative needs to ensure a spotless, comfortable, and well-organized workplace.

Be the go-to person: Welcome visitors, assist colleagues with office-related questions, and help find practical solutions to everyday challenges.

Own your tasks: Coordinate administrative processes, maintain documentation, manage requests, and follow through to make sure things get done.

Support different teams: Work closely with our Office Admin, HR, Finance, and Executive teams on various operational and administrative tasks.

Bring events to life: Help organize internal celebrations, team activities, conferences and company-wide events, from preparation and logistics to on-site coordination.

What we're looking for:
Relevant experience: Previous experience in office administration, coordination, operations, or a similar role.

Strong organizational skills: You're comfortable juggling multiple priorities, managing deadlines, and keeping track of details without losing sight of the bigger picture.

Ownership & problem-solving: You're proactive, adaptable, and solution-oriented, taking initiative and finding practical solutions to challenges.

Great communication skills: You're approachable, collaborative, and comfortable working with different people, teams, and external partners.

Attention to detail: You care about getting things right, whether it's an invoice, an event arrangement, or a delivery.

English proficiency: You're confident in communicating in English, both written and spoken.

Digital confidence: You're comfortable with everyday office tools, including Google Workspace.

A driver's license: A nice bonus that can come in handy for occasional office-related errands.

What we offer in return:
Gross salary starting at €1,500 - € 2,000 EUR per month, adjusted based on your experience.

Quarterly salary reviews.

An unlimited learning budget for self-improvement complying with the best interest of Omnisend.

Working methods and best practices inspired by the best tech companies in Silicon Valley.

Over 80% senior colleagues in Product - and over half company-wide - to accelerate your growth.

Private health insurance.

Unlimited access to psychotherapy.

Workstation budget.

Personalized work anniversary gifts (house cleaning, spa treatments, international flights etc.)

Annual company trip abroad, company gatherings twice a year, team-led teambuildings.

Additional days off for KASP and Rifleman’s Union members..

Inclusive family-related time-off policy.

Omnisend is an email and SMS marketing platform built for ecommerce brands. With one-click integration to major ecommerce platforms, intuitive automation, and powerful email templates, we make sophisticated marketing effortless — no learning curve required.

Award-winning 24/7/365 customer support? Check. A platform trusted by growing brands and seasoned pros alike? Absolutely. The idea that “great marketing needs to be expensive”? Our 150,000+ customers prove that wrong every day.