Patient Services Coordinator - US Healthcare | EST Hours | Remote

You'll be responsible for reviewing clinical documentation, coordinating treatment approvals, tracking patients through multi-step treatment processes and ensuring that important follow-ups are completed. The role involves a high volume of communication and requires someone who can manage competing priorities while maintaining accurate patient records.

PLEASE NOTE:

* Working hours: Monday to Friday, 16:00–01:00 SAST (subject to US daylight saving changes)
* Public Holidays: You will be required to work on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA).
* Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
* Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
* Work Environment: This is a fully remote working role and you must be based in South Africa.

Job Responsibilities (but not limited to):

* Review dentists' clinical notes following patient visits to ensure documentation meets Medicare and Medicaid compliance requirements.
* Monitor patient treatment plans and track progress through multi-step procedures, ensuring all required actions and follow-ups are completed.
* Contact patients' responsible parties, including family members, Powers of Attorney (POAs) and social workers, to obtain approval for additional treatments and procedures.
* Follow up on outstanding treatment authorisations and ensure approvals are received before procedures proceed.
* Liaise with the internal scheduling team to flag patients requiring return visits or additional appointments.
* Handle a high volume of inbound and outbound calls and emails from facility staff, families and healthcare professionals.
* Maintain accurate patient records, update internal systems and monitor task dashboards.
* Proactively identify outstanding items and ensure no patient follow-ups or administrative requirements are missed.

Requirements

* Previous experience in US healthcare administration, medical administration or patient coordination.
* Familiarity with US healthcare processes, particularly Medicare and Medicaid.
* Experience working with patient records, insurance documentation, healthcare providers or treatment authorisations.
* Excellent organisational and time-management skills, with the ability to prioritise multiple tasks independently.
* Strong verbal and written communication skills, with confidence handling phone calls and email correspondence.
* Exceptional attention to detail, particularly when reviewing documentation and maintaining accurate records.
* Strong follow-through and accountability when managing outstanding tasks and patient requirements.
* Comfortable working in a fast-paced environment where priorities can change throughout the day.
* Tech-savvy, with the ability to learn new systems and platforms quickly.

If you are not contacted within 14 working days, please consider your application unsuccessful.