Part-Time Financial Admin Assistant

Who The Client Is:

Our Client is an Australian care provider supporting clients funded through Aged Care, NDIS, DVA and private funding. The business is growing quickly, taking on new clients every week, and is building out its admin team to keep up.

Role Overview:

We are looking for a detail-focused Financial Admin Assistant to look after the billing data behind every client service. Your main job is to review completed shifts in ShiftCare one by one and enter each service accurately into the invoicing spreadsheet, which feeds into Xero. Accuracy is the most important part of this role, because every entry becomes an invoice. The role starts at about 20 hours a week, with strong potential to move to full-time within around 6 months as the business grows.

Key Responsibilities:

Shift Review & Billing Entry

* Review completed shifts in ShiftCare one by one.
* Enter each service into a detailed invoicing spreadsheet (27 columns) covering Aged Care, NDIS, DVA and private funding.
* Make sure every entry has the correct funding type and service details so it flows correctly into Xero.
* Check your own work, and flag anything missing, unclear or inconsistent before it is invoiced.

Staff Compliance Tracking

* Track staff police checks and screening clearances and keep records up to date.

Research & General Admin

* Complete research tasks and general admin as needed.
* Handle confidential client and staff information responsibly.

Requirements

Must-Haves:

* Experience in high-volume billing, invoicing or data entry.
* Strong Excel skills and comfort working in large, detailed spreadsheets.
* A very high level of accuracy and attention to detail.
* Ability to work independently and manage your own workload.
* Clear communication, including flagging questions or issues early.
* Responsible handling of confidential information.
* Availability for about 20 hours a week during Australian business hours.

Nice-to-Have:

* NDIS, aged care or healthcare billing experience.
* Experience with ShiftCare or similar rostering software.
* Experience with Xero.
* Openness to moving to full-time hours within about 6 months.

Benefits

This is a remote role set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

* Room to grow your skills as the department expands
* Be available for meetings and collaboration during core AEST or AEDT business hours.
* Disclose any existing ongoing roles or client work.
* Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).