Payroll Specialist

Responsibilities:

Payroll Processing

* Process full-cycle, multi-state payroll on a bi-weekly basis for all employees (hourly, salaried, and exempt/non-exempt)
* Review and reconcile timekeeping data, ensuring accuracy prior to payroll runs
* Administer payroll changes including new hires, terminations, compensation adjustments, bonuses, and deductions
* Process off-cycle payroll runs as needed for corrections, terminations, or special payments
* Audit payroll data for discrepancies and resolve issues in a timely manner
* Partner with Director of People & Culture and Finance to ensure payroll data integrity across systems

State Registrations

* Set up and manage employer tax accounts and registrations in new states as the company expands its workforce
* Coordinate with state and local agencies to obtain employer ID numbers (EINs), withholding accounts, and unemployment insurance (SUI/SIT) accounts
* Maintain accurate records of all state and local payroll tax registrations
* Monitor nexus and remote employee locations to proactively identify new registration requirements
* Ensure accuracy of all tax filings

Compliance & Reporting

* Ensure payroll processes comply with federal, state, and local wage and hour laws, including FLSA, FMLA, ACA, and applicable state regulations
* Ensure quarterly and annual payroll tax returns (941, 940, W-2s, W-3s) and state equivalents are accurately processed
* Stay current on legislative changes affecting payroll, including minimum wage updates, tax law changes, and new leave requirements
* Support internal and external audits by preparing payroll documentation and reconciliations
* Manage year-end payroll processes including W-2 distribution and tax reconciliations
* Maintain and update Standard Operating Procedures (SOPs) for all payroll processes

Qualifications:

* 5+ years of hands-on payroll processing experience, preferably in a multi-state environment
* Proven experience setting up state payroll tax accounts and registrations across multiple jurisdictions
* Strong knowledge of federal and state payroll tax laws, wage and hour regulations, and compliance requirements
* Proficiency with payroll software (e.g., Gusto, ADP, Rippling, Paylocity, or similar)
* High proficiency in Google Sheets/Excel for payroll reconciliation and reporting
* Exceptional attention to detail and a high degree of accuracy with confidential data
* Strong organizational skills and the ability to manage multiple deadlines simultaneously
* Experience working in a high-growth or startup environment preferred

Why Join Comfrt?

* Be part of a purpose-driven company that’s shaping the future of comfort and mental wellness.
* Work in a supportive, creative environment where your ideas and growth are valued.
* Enjoy Comfrt benefits such as generous paid time off, company-covered health insurance, 5% 401k match, and discounts on all Comfrt products!
* Join a passionate team making an impact on exciting projects, all while enjoying the flexibility and collaborative support of a fully remote environment.

Comfort is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.