Virtual Assistant (Operations)

WORK ARRANGEMENT:

* Engagement Type: Independent Contractor
* Work Arrangement: Remote (Onsite reporting when needed); Part-time (80-100 hours per month or 20-25 hours per week)
* Tools & Platforms: Collaboration tools, trackers, and communication platforms (e.g., email, chat, video conferencing).
* Availability: Aligned with the clients working hours, with flexibility to attend meetings and coordination sessions as required.

TECHNICAL REQUIREMENT:

* Computer/Laptop: At least Intel i5 equivalent or higher and 8GB RAM or higher.
* Stable Internet Connection: Minimum speed must be 25Mbps (download) and 10Mbps (upload), wired connection is preferred (but not required), and back up connection is a plus.
* Peripherals: Built-in or external webcam, headset with microphone (noise cancelling is a plus)
* Backup power source is a ideal, but not required

COMPENSATION TERMS:

* The Virtual Assistant shall be compensated at a hourly rate of P300.00
* The maximum monthly billable hours shall not exceed 100 hours (or 25 hrs per week).
* Compensation will be based on actual hours worked, up to the maximum monthly cap.
* Payment shall be processed according to the agreed billing cycle and in accordance with the invoicing guidelines set by the client.

KEY RESPONSIBILITIES:

* Track sales, issue physical sales invoices, and provide daily sales updates.
* Track inventory, reorder timelines, and manage purchase orders.
* Support compliance activities such as FDA/DOH documentation and renewals.
* Maintain and organize digital files and documentation (Google Drive, Dropbox).
* Prepare weekly updates on project progress, sales/inventory levels, and vendor coordination.
* Manage calendars, deadlines, and follow-ups across internal and freelance teams.
* Assist with processing invoices and tracking payments.
* Help keep internal SOPs, trackers, and documentation updated.
* Provide on-the-ground support for live events, community activations, and launches.
* Collaborate cross-functionally with the founders and other team members.

QUALIFICATIONS:

* Bachelors degree in Business Administration, Management, Accounting, or related field preferred.
* At least 2 years of experience in operations, administrative support, or virtual assistant roles.
* Proficiency with Google Workspace, Slack/Notion, Shopify, and basic CRM/email marketing tools.
* Strong organizational skills and attention to detail.
* Ability to manage multiple tasks and deadlines in a fast-paced environment.
* Good written and verbal communication skills.
* Proactive, resourceful, and able to work with minimal supervision.