04. Executive Assistant and Client Support Specialist - Schedule Flexibility Req
At Voxidea-Stafi · Panama
- Customer support
- Part-time
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Where you can work from
Open to Panama
“Panama”
From the location.
Languages
Language: Spanish
“Is bilingual in English (C1 or higher) and Spanish, both written and spoken. 🗣️”
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- Posted
- 27 October 2026
- First seen by us
- 28 October 2026
- Last checked
- 10 hours ago
Job description
From Voxidea-Stafi’s job post, as they wrote it.
Ready to grow your career from home? Your future begins here.
Voxidea connects bilingual Latin American professionals to rewarding, fully remote opportunities with U.S.-based companies.
We’re hiring an Executive Assistant & Client Support Specialist with flexible schedule availability to provide high-quality administrative and client-facing support to senior-level executives. This role is ideal for professionals seeking a flexible, part-time schedule while delivering exceptional service and organizational excellence.
Read the full description
What you will be doing:
* What You’ll Do:
* Serve as the primary point of contact between executives, employees, clients, and external partners. 🤝
* Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed. 📅✈️
* Track expenses and prepare detailed reports on a regular basis. 📊
* Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction. 🌟
* Maintain organized filing systems and support administrative operations. 📁
* Take meeting notes and assist with client-facing communications. ✍️
* Support social media updates, billing, and invoicing when required. 💻
* Assist in coordinating virtual events or meetings for clients and team members. 🎉
Requirements
Our Ideal Candidate:
* Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role. 💼
* Is bilingual in English (C1 or higher) and Spanish, both written and spoken. 🗣️
* Demonstrates strong organizational and time-management skills. ⏱️
* Is proficient in MS Office, Google Workspace, and standard office tools. 💻
* Possesses excellent verbal and written communication skills. ✍️
* Maintains discretion, confidentiality, and a proactive approach to problem-solving. 🔐
* Holds at least a high school diploma (a bachelor’s degree is a plus). 🎓
* Resides in Latin America. 🌎
* Owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet. 💻
Work Schedule
* Part-time position (typically 20–30 hours per week)
* Flexible schedule depending on client needs (must overlap partially with U.S. business hours)
Benefits
* Long-Term Opportunities: Build a lasting professional relationship with us. 🏆✨
* Fully Remote: Work from the comfort of your home—no onsite travel required. 🏡🌍
* Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. 🏖️☀️
* Wellness Support: Access in-house psychological and wellness coaching services. 🌱💚
* Holistic Growth: Free access to coaching programs that support your personal and professional development. 🌟📚
* Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses. 🎓📖
Take the next step in your career with Voxidea. Apply today and join our innovative team! 🚀✨
04. Executive Assistant and Client Support Specialist - Schedule Flexibility ReqVoxidea-Stafi
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