Program Administrative Specialist

The ideal candidate has experience supporting federal contract teams, coordinating travel arrangements, maintaining records, and assisting with administrative and financial documentation.

This position is contingent on the contract being awarded. If awarded, the anticipated start date is December 2, 2026.

Key Responsibilities

* Provide administrative and operational support to the program team.
* Coordinate travel arrangements, including bookings and itineraries.
* Maintain travel records and assist with travel reconciliation.
* Support travel documentation and reimbursement processes in accordance with applicable Federal Travel Regulation (FTR) requirements.
* Maintain accurate electronic files, records, and administrative documentation.
* Assist with scheduling meetings and coordinating team activities.
* Support invoice-related documentation and administrative reporting.
* Use Microsoft 365 applications to maintain records and prepare documents.
* Ensure written deliverables meet applicable Section 508 accessibility requirements.

Qualifications

* 3+ years of experience supporting a federal contract team or similar administrative environment.
* Experience coordinating travel arrangements and maintaining travel documentation.
* Familiarity with Federal Travel Regulation (FTR) and per diem processes.
* Strong Microsoft 365 skills.
* Excellent organizational and communication skills.
* Ability to maintain accurate records and manage multiple priorities.
* Experience with federal invoicing or Concur is preferred.

Working Conditions

* Remote work, with occasional on-site meetings in Bethesda, Maryland, and event support in the Washington, DC area.

* Must be available during Eastern Time business hours.
* Occasional travel may be required, up to approximately 10%.
* Must be authorized to work in the United States and able to complete a federal background investigation and suitability determination.

Employment Conditions

This position is contingent on contract award, anticipated in late 2026. Selected candidates may be asked to sign a letter of commitment contingent on award. Employment is subject to a pre-employment background check and a federal suitability determination.

How to Apply

Apply through this posting with a current resume. Qualified candidates will be contacted for a phone screen.

Bickham Services Unlimited, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Applicants who need a reasonable accommodation during the hiring process may contact [email removed].