Senior Executive Assistant (EGGS - 05312024 - FTSEA)
At RippedBoxStation · Manila, NCR, Philippines
- Operations
- Full-time
- Senior
Where you can work from
Open to the Philippines
“Manila, NCR, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 3 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Senior Executive Assistant
Number of hours : 40 hours/week
Schedule: EST
Tasks:
Executive Support
* Coordinate and manage the CEO’s calendar/daily agenda, including meetings, appointments, and travel arrangements.
* Prepare meeting agendas, documents, and presentations; take minutes during meetings and follow up on action items.
* Handle the CEO’s correspondence, prioritize emails, draft responses, and manage communication with internal and external stakeholders.
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* Organize and maintain electronic filing systems, ensuring easy retrieval of documents.
* Help plan and organize personal and business travel arrangements, including accommodations and itineraries.
* Maintain clients’ database
* Maintain the highest level of confidentiality with all sensitive information.
* Create presentations and reports, as assigned
Financial Tasks
* Assist in preparing and reviewing financial reports, budgets, and forecasts.
* Monitor and manage the CEO’s expenses, including processing reimbursements and tracking expenditures.
* Analyze financial data and create reports to support decision-making processes.
* Prepare materials for investor meetings, manage communication with investors, and support fundraising activities.
Real Estate Tasks
* Assist with the management of the company’s real estate portfolio, including leases, property maintenance, and tenant relations.
* Conduct market research and analysis to support real estate investment decisions.
* Support due diligence processes for real estate acquisitions and dispositions.
* Review and manage contracts related to real estate transactions, ensuring compliance and timely renewals.
Strategic Support
* Manage special projects and initiatives as assigned by the CEO.
* Assist in the development and implementation of the company’s strategic goals and objectives.
* Act as a liaison between the CEO and other executives, employees, remote team, and external stakeholders.
* Prepare and present reports on key business metrics, project status, and strategic initiatives.
Requirements:
* Proven work experience as an Executive Assistant or other relevant roles
* Experience working with Finance and Real Estate
* Familiarity with current technologies, like desktop sharing, cloud services, and VoIP (GSuite, Microsoft Office Suite, Zoom, Slack, Asana, Notion, etc.)
* Proficiency in office software (e.g., Microsoft Office and Google Workspace).
* Excellent organizational and time-management abilities.
* Strong written and verbal communication skills.
* Knowledge of online calendars and scheduling (e.g. Google Calendar)
* Excellent phone, email, and instant messaging communication skills
* Experience with basic social media management
* Experience with basic digital marketing and content creation
* Experience with client-facing tasks and handling phone calls
* Invoicing system
* Help with accounting and appointment setting
* Managing inbox and website and inquiries
* CANVA proposals
* Ability to manage multiple tasks and prioritize effectively.
* Discretion and confidentiality in handling sensitive information.
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