Executive Assistant to CEO - AU Business Support (Remote)
At OutsourcedIn · Metro Manila, Philippines
- Operations
- Full-time
Where you can work from
Open to the Philippines
“Metro Manila, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 3 hours ago
Job description
From OutsourcedIn’s job post, as they wrote it.
Executive Assistant to CEO - AU Business Support (Remote)
Work From Home | Full-Time | AU Hours | PH-Based
About the Role
We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.
This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.
Read the full description
Key Responsibilities
* Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails
* Handle inbound and outbound calls with clients, stakeholders, and internal teams
* Manage the CEO's calendar, meetings, appointments, and daily priorities
* Coordinate meetings, agendas, action items, and follow-ups
* Prepare reports, summaries, presentations, and executive-level documents
* Track tasks across multiple priorities and ensure deadlines are met
* Act as a gatekeeper to protect the CEO's time and remove inefficiencies
* Maintain confidentiality across all CEO-related matters
Requirements
* 5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK
* Near-perfect written and spoken English
* Strong phone presence with excellent communication and professionalism
* Proven ability to work independently and make decisions confidently
* Highly organised with excellent attention to detail
* Fast, responsive, and execution-focused
* Experience working in fast-paced or high-performance environments
Systems & Tools
* Microsoft Office (Outlook, Excel, Word) – Essential
* Google Workspace
* CRM systems such as HubSpot or Salesforce
* VoIP and communication tools such as Zoom or Microsoft Teams
What Success Looks Like
* CEO inbox is fully managed with no backlog or missed opportunities
* Calls and client communication are handled professionally
* Calendar and meetings run efficiently without conflicts
* Follow-ups and tasks are completed without needing reminders
* CEO can focus on higher-level priorities due to strong support
Why Join Us?
* Full-time, stable remote role
* Direct exposure to senior leadership
* High-impact position with strong growth potential
* Work with an Australian business in a fast-paced environment
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