Executive Assistant & Investor Relations Coordinator

Responsibilities

* Investor Relations Support:
* Serve as a reliable, professional point of contact for our investor base.
* Coordinate and schedule investor communications, meetings, and quarterly reviews.
* Build and maintain strong, trusting relationships with investors by providing prompt and courteous support to their inquiries.

* Executive Communications & Correspondence:
* Manage and draft regular updates, newsletters, and direct correspondence on the Chairman's behalf, ensuring the tone matches their voice and leadership style.
* Monitor the Chairman's inbox, prioritize incoming requests, and draft responses to ensure timely communication.
* Prepare briefings, summaries, and talking points for the Chairman ahead of investor meetings.

* K-1 Filing & Compliance Tracking:
* Maintain a strict calendar of tax and compliance deadlines.
* Liaise with our internal finance team, external CPAs, and investors to gather required documentation.
* Ensure all K-1s and related financial documents are distributed to investors accurately and securely on time.

Requirements

* Experience: Minimum of 3+ years of experience as an Executive Assistant, Investor Relations Assistant, or in a similar administrative role within finance, real estate, or corporate law.
* Communication: Exceptional written and verbal English communication skills. You must be highly capable of drafting flawless, professional emails and updates on behalf of a C-level executive.
* Financial Acumen: Familiarity with US financial and tax documentation (specifically Schedule K-1s) is a plus but not required. At minimum, you must possess the extreme attention to detail required to manage sensitive financial timelines.
* Professionalism: High emotional intelligence and the polished demeanor required to interact with high-net-worth individuals and institutional investors.
* Tech-Savvy: Proficient in Microsoft Office/Google Workspace, and comfortable using modern CRM or investor portal software (e.g. Juniper Square, Salesforce, Asana]).
* Independence: Ability to work autonomously in a remote environment, proactively anticipating the Chairman's needs and identifying potential roadblocks before they happen.

* Full-time availability, committed to a 40-hour workweek.
* Flexible to work in the US timezone, Monday to Friday.
* Capable of maintaining a distraction-free work-from-home setup.
* Possession of a laptop or desktop meeting the minimum specifications: 8GB RAM and i5 operating system.
* Reliable and high-speed internet connection with a minimum speed of 10 MBPS.

Benefits

* Competitive Compensation: Enjoy a basic monthly salary of $1000
* Generous Paid Time Off (PTO): Accumulate up to 12 Paid Time Off days per year, providing flexibility for personal and vacation needs.
* Paid Holidays: Recognize and celebrate US Holidays with paid time off.
* Full-Time Remote Work: Embrace the flexibility of a full-time work-from-home arrangement, allowing you to create a comfortable and efficient workspace in the comfort of your home.