Executive Assistant

Role Overview: We are seeking a proactive and detail-oriented Executive Virtual Assistant to provide comprehensive personal and professional support. This role requires someone who is highly organized, tech-savvy, able to work independently, and capable of managing a fast-paced and dynamic workload. You will be a central point of coordination for calendar and email management, travel logistics, family scheduling, project organization, and more. Scope of Work: Email & Calendar Management Daily inbox monitoring and management (including flagging important emails, deleting spam, and organizing folders) Responding to emails when appropriate and managing correspondence Scheduling appointments and meetings via Google Calendar Sending reminders and follow-ups via email or text Personal & Family Scheduling Managing a complex calendar with personal, family (including children’s activities), professional, and philanthropic commitments Consolidating sports, school, and travel calendars into one streamlined view Travel Research & Itineraries Researching flights, accommodations, restaurants, and transportation options Booking travel and creating detailed itineraries including confirmation numbers, contacts, and loyalty programs Document & Presentation Support Creating and formatting flyers, PowerPoint presentations, and other small visual documents Maintaining a database of frequent contacts, travel preferences, and key information Project & Task Management Using project management tools to track ongoing tasks, deadlines, and activities Organizing documents, notes, and schedules in a centralized location (e.g., Craft or similar) Communication Assistance Comfortable using text, WhatsApp, or short calls to stay aligned Proactively flag urgent matters and ensure prompt action Qualifications: Proven years of experience as an Executive Assistant or Virtual Assistant Excels in multi-tasking and working across domains (family, philanthropic, and professional) Excellent written and verbal English communication skills Communicates clearly and reliably Ability to work independently and anticipate needs Strong attention to detail and organizational skills Comfortable with personal, family, and professional-related admin Interested in both personal support and mission-driven work Discreet, trustworthy, and respectful of client privacy Experience working with fast-paced, multi-project individuals Proactive and takes initiative Enjoys working with someone who moves fast and values efficiency Tools Required: Gmail / Google Workspace (Docs, Calendar, Drive, etc.) Project management: Familiarity with tools like Craft, Trello, Asana, or similar Presentation & graphics: PowerPoint, Canva, or similar Communication: WhatsApp, text messaging, email Travel booking: Research and use of airline/hotel websites or apps (Optional) Familiarity with frequent flyer programs and travel logistics Shift & Hours: Starting with the minimum of 10 hours per week with potential to increase as the role grows; semi-flexible shift, but must have availability during U.S. Eastern Time (ET) for real-time communication and occasional tasks during the day One weekly check-in meeting required (via Zoom or call) Must be responsive via text or messaging during agreed hours Target start date: Not urgent, priority to find the best match.