Executive Assistant / Operations Manager
At Cooperidge Consulting Firm · United States
- Operations
- Full-time
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- Posted
- 26 May 2026
- First seen by us
- 9 October 2026
- Last checked
- 21 hours ago
Job description
From Cooperidge Consulting Firm’s job post, as they wrote it.
Cooperidge Consulting Firm is seeking an Executive Assistant / Operations Manager for our fast-growing Capital Advisory Program. This role supports day-to-day operations across client management, recruiting workflows, communications, and scheduling. The position is central to maintaining operational efficiency, responsiveness, and a high-quality client experience in a fast-paced, remote environment.
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Job Responsibilities
* Manage and coordinate calendars across multiple priorities
* Schedule, confirm, and adjust meetings in real time
* Ensure all calls and meetings are properly prepared and executed
* Manage Gmail and/or Outlook inbox, including drafting and organizing communications
* Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages
* Coordinate client onboarding, documentation, confirmations, and follow-ups
* Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants
* Support social media scheduling, posting, and engagement across LinkedIn and Instagram
* Assist with personal scheduling, appointments, and administrative logistics
* Coordinate with internal and external partners to support daily operations
* Utilize tools such as Jotform for intake, documentation, and workflow tracking
* Provide daily updates on priorities, pipeline status, and key operational items
* Proactively identify and resolve operational issues
Requirements
Education
* High school diploma or equivalent required
* Bachelor’s degree preferred
Experience
* Experience with calendar management, scheduling, and executive support
* Experience with CRM systems (HubSpot preferred)
* Familiarity with applicant tracking systems (Workable preferred)
* Experience in client coordination, recruiting support, or administrative operations
* Experience managing inbox communications and prioritization
Skills or Competencies
* Strong organizational and time management skills
* Excellent written communication skills
* Ability to manage multiple priorities effectively
* High attention to detail and accuracy
* Professional, reliable, and responsive
* Proficiency in Gmail and/or Outlook
Benefits
* Work From Home
* Training & Development
* Performance Bonus
Executive Assistant / Operations ManagerCooperidge Consulting Firm
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