Executive Assistant to the CEO

* Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls

* Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

* Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

* Handle sensitive and confidential information with the utmost discretion and professionalism

* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

* Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

* Other ad hoc tasks that would be assigned

Requirements:

* Must have 3 years of proven work experience as a Virtual Executive Assistant to the President/CEO or a relevant role

* Familiarity with current technologies, like desktop sharing, cloud services and VoIP (G Suite, Zoe, Basecamp, Zoom, Slack, Asana, Notion, etc.)

* Strong proficiency in office software and communication tools

* Knowledge of online calendars and scheduling (Calendly, Google Calendar)

* Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.

* Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

* Discretion and the ability to handle confidential information

* Excellent phone, email and instant messaging communication skills

* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

* Adaptability and a proactive mindset

* Professional demeanor and strong interpersonal skills

* Ability to work independently and in a team-oriented environment

* Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision