Executive Administrator (EGGS)
At RippedBoxStation · Manila, Metro Manila, Philippines
- Full-time
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Where you can work from
Open to the Philippines
“Manila, Metro Manila, Philippines”
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- First seen by us
- 9 October 2026
- Last checked
- 3 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Administrator
Number of hours: 40 Hrs/week
Tasks required:
Scheduling and Calendar Management:
* Review incoming emails daily, flag urgent items and draft CEO responses for approval.
* Route and delegate emails with clear instructions and timelines.
* Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites.
* Prepare meeting agendas, briefing packs and track follow-ups/action items.
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Travel Coordination:
* Research and book flights, hotels, visas and local transport; compare quotes and confirm bookings.
* Prepare full trip itineraries and conference briefing packs.
* Coordinate event participation, registration, passes and marketing collateral (cards, bags, pens).
Budgeting & Financial Analysis:
* Manage GCPW user provisioning, device policies, credential syncs, BitLocker keys and login troubleshooting.
* Maintain change logs, manage password/device inventories and perform offboarding data migration/backups.
* Set up email routing for leave/operations and provide first-line technical support to the team.
IT & Systems Administration:
* Ensure compliance with financial regulations and company policies.
* Assist in internal and external audits by preparing necessary documentation.
* Maintain confidentiality of financial and business information.
Marketing & Brand:
* Maintain and update LinkedIn/company profiles; post CEO-approved achievements.
* Liaise with design/video vendors; review creatives; create quick assets in Canva/Napkin.
* Prepare company/leadership profiles and coordinate event marketing collateral.
People & HR Support:
* Shortlist and schedule interviews; manage candidate communications.
* Plan team engagement activities and maintain vendor lists.
* Listen to team concerns, triage escalations and coordinate with HR/department heads.
Legal & Contracts:
* Review operational agreements for compliance and risk exposure.
* Draft simple contracts from templates and manage a contract template library.
* Escalate complex matters to legal counsel with concise summaries.
Operations & Admin:
* Coordinate liability insurance and permit renewals (e.g., RTA advertising permit).
* Build and maintain JotForm automations, SOPs and quick-reference guides.
* Translate management objectives into clear deliverables for back-office teams and act as escalation point.
CEO Support & Confidentiality:
* Anticipate CEO needs; act as first point of contact when CEO is unavailable.
* Screen and summarize incoming information; escalate only what requires CEO attention.
* Handle sensitive documents and conversations with absolute discretion.
Preferred Qualifications:
* Graduate specialized in Ms office, Calendar Management, Organization and Multitasking software, applications etc. having knowledge of all admin. activities.
Requirements:
* Female Candidate between 35-40 years age
* Excellent Communication Skills
* Excellent Follow-up Skills
* Polite and balanced temperament
* Tech Savvy - aware about various tools available for increased productivity
* Time-management skills
* Attention to detail
* Organization skills
* Ability to multitask and prioritize tasks
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