Admin Executive Assistant

You will act as the control layer across operations, ensuring everything is accurate, documented, and completed without gaps.

This role is ideal for someone who:

* Notices inconsistencies instantly
* Works with structure and discipline
* Follows through until tasks are fully complete

What You’ll Own

Administrative Coordination & Scheduling (Core)

* Manage calendars, scheduling, and internal coordination workflows
* Align communication across leadership, clients, and internal teams
* Anticipate needs to protect leadership bandwidth
* Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

* Maintain audit-ready documentation across systems
* Support compliance-sensitive workflows within ITAD operations
* Ensure all records are:
* Accurate
* Complete
* Properly stored

* Work within structured systems like:
* Google Workspace
* Slack
* CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

* Track:
* Client onboarding progress
* Internal updates
* Process changes

* Identify inconsistencies in:
* Data
* Dates
* Documentation
* Scheduling

* Validate all key details (names, numbers, records) before execution

Systems & Records Management

* Maintain clean, structured systems across tools
* Ensure documentation is:
* Organized
* Searchable
* Accessible

* Keep long-term records consistent and reliable

What Makes You a Strong Fit

* You are extremely detail-oriented (nothing slips)
* You think ahead and prevent problems before they happen
* You work independently with minimal supervision
* You understand how small admin errors can impact operations
* You are disciplined with documentation and follow-through

Required Experience & Skills

* 3+ years in:
* Executive Assistant
* Administrative Assistant
* Virtual Assistant roles

* Strong experience with:
* Google Workspace
* Slack
* CRM systems (e.g., Salesforce)

* Exceptional attention to detail and accuracy
* Strong written and verbal English communication
* Ability to work independently and solve problems
* High level of professionalism and confidentiality

Core Competencies

* Structured, process-driven mindset
* Strong problem-solving ability
* Clear and confident communicator
* Organized and disciplined execution style
* Adaptable across multiple responsibilities

Key Metrics (KPIs)

* 100% audit-ready documentation
* Zero critical errors in records or coordination
* Tasks completed on time without follow-up
* Reduced operational issues through proactive checks
* Smooth client onboarding and internal coordination
* Leadership time saved through proactive support

Why This Role Stands Out

* High ownership and trust from leadership
* Direct impact on compliance and operational quality
* Exposure to structured, process-driven environments
* Growth path into:
* Operations Manager
* Compliance Coordinator
* Executive Operations Lead

Apply Now

If you:

* Are detail-obsessed
* Catch mistakes others miss
* Take full ownership of execution

This role is a strong fit.