Bilingual Executive Assistant (Spanish-English)

* Schedule meetings, calls, interviews, and other appointments while coordinating with multiple parties.
* Send meeting confirmations, reminders, follow-ups, and calendar invitations.
* Coordinate internal and external meetings and ensure all necessary details are communicated.
* Assist with appointment setting and follow-up communication with prospects, clients, candidates, and business contacts.
* Create, publish, and manage job postings across various hiring platforms.
* Assist with recruiting by reviewing applicants, coordinating interviews, communicating with candidates, and tracking hiring progress.
* Maintain organized records of candidates, applications, interviews, and recruitment activities.
* Support project management by tracking tasks, deadlines, deliverables, and project status.
* Coordinate with team members to ensure projects and assigned tasks stay on schedule.
* Maintain project management platforms such as Asana, ClickUp, Trello, Monday.com, or similar tools.
* Follow up with team members on outstanding tasks and provide status updates to leadership.
* Prepare reports, documents, spreadsheets, presentations, and other administrative materials.
* Manage and organize emails, messages, files, and other business communications.
* Conduct research and compile information as requested by leadership.
* Assist with CRM updates, lead tracking, and maintaining accurate business records.
* Support recruitment, sales, marketing, and administrative initiatives as needed.
* Help create, improve, and document internal processes and workflows.
* Organize digital files, documents, contracts, and other company information.
* Coordinate special projects and administrative assignments from leadership.
* Proactively identify tasks, issues, or opportunities that require attention and communicate them to leadership.
* Perform other administrative and project-related duties as assigned.

Qualifications & Skills:

* Minimum of 2–3 years of experience as an Executive Assistant, Virtual Assistant, Project
* Coordinator, Operations Coordinator, or similar role.
* Excellent written and verbal English communication skills.
* Strong appointment-setting, scheduling, and calendar management experience.
* Previous experience with project management, project coordination, or operations is highly preferred.
* Experience creating and managing job postings on platforms such as Indeed, LinkedIn, Facebook, or similar hiring websites.
* Experience assisting with recruitment and candidate coordination is a plus.
* Strong proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets.
* Experience with project management platforms such as Asana, ClickUp, Trello, Monday.com, Notion, or similar tools.
* Familiarity with CRM systems and other business software.
* Excellent organizational and time-management skills.
* Strong attention to detail and ability to follow through on tasks.
* Ability to manage multiple projects, deadlines, and priorities simultaneously.
* Strong follow-up skills and ability to keep team members accountable for assigned tasks.
* Proactive problem-solving mindset with the ability to work independently.
* Ability to communicate professionally with executives, clients, candidates, and team members.
* Highly dependable, organized, and adaptable in a fast-paced environment.
* Strong sense of confidentiality, professionalism, and integrity.
* Ability to learn new software, systems, and processes quickly.

Benefits

* Paid training
* Work from home