Mid to Senior Virtual Assistant
At MCVO Talent Outsourcing Services · Makati City, Metro Manila, Philippines
- Full-time
- Senior
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Where you can work from
Open to the Philippines
“Makati City, Metro Manila, Philippines”
From the location.
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- First seen by us
- 10 October 2026
- Last checked
- 3 hours ago
Job description
From MCVO Talent Outsourcing Services’s job post, as they wrote it.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
* Email management
* Scheduling meetings and calendar management
* Attending Zoom meetings and taking notes
* Answering inquiry calls
* Payroll employees use On the Clock app to log in and out Sure Payroll
* Update QuickBooks Desktop (3-5 charges - dump fee, gas, ending payroll etc.)
* Update Dashboard (in Excel) with monthly sales
Read the full description
* Research license and other requirements in new cities (infrequent)
* Send invoices, daily
* Send estimates, daily
* Follow up on delinquent invoices (30-60 days via email, over 60 days phone calls)
* Email management (~8 of 60 daily emails are legit)
* Research potential clients / creating email follow up campaigns
* Create and schedule seasonal emails? (e.g. a quarterly newsletter)
* Review resumes for future employees to work on the trucks applicants come from Indeed
* Updating CRM (Keap) clients and leads
* Reviewing SOPs and creating SOPs for all repeatable tasks
* Payroll fill out the spreadsheet and send the PDF to Client to write checks (through excel as tour guides receive a % of revenue)
* Check tour reports Adjust tickets and payroll if anyone paid in cash. Alert Client to any incidents.
* Update available tours via Fare Harbor, a ticketing service (tours to be listed 90 days in advance)
* Respond to emails for information and group tour requests (e.g. colleges, businesses, gifts etc. which represent ~20% of revenue)
* Email management
* Update QuickBooks (info comes from Fare Harbor)
* Update Dashboard (similar to above)
* Research license and other requirements in new cities (infrequent)
* Reach out to potential partners Hotels (to contact concierges), schools (through admissions)
* Social Media posts creating new posts and showing photos of current tours
* Reviewing SOPs and creating SOPs for all repeatable tasks
Clients Personal (1%)
* Book travel
* Projects as directed
Key Qualifications:
* 5-8 years of total work experience including 1-2 years assisting an executive / owner, preferably an American
* Fluency in English writing and speaking
* Intermediate Excel/Google Docs
* Light bookkeeping experience
* Tech savvy, able to learn new apps quickly
* Must be able to communicate both on the phone and in email
* Strong organizational skills
* Strong attention to detail
* Ability to learn quickly
* Demonstrated history of working US hours
* Able to multi-task and support a fast-moving executive
Shift / Hours:
Monday Friday in one single shift, 8:00 AM EST 5:00 PM EST. Note this is +12 or +13 Philippine time, which will be 8:00 PM PHT 5:00 AM in PHT.
Apply on MCVO Talent Outsourcing Services (opens in a new tab)
Mid to Senior Virtual AssistantMCVO Talent Outsourcing Services
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