Accounts Payable
At Virtual Staff 365 · Philippines
- Finance and legal
- Full-time
Where you can work from
Open to the Philippines
“Philippines”
From the location.
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- Posted
- 21 September 2026
- First seen by us
- 8 October 2026
- Last checked
- 24 hours ago
Job description
From Virtual Staff 365’s job post, as they wrote it.
Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.
They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.
Read the full description
Job Responsibilities
Invoice Processing & Expense Management
* Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures
* Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation
* Process staff expenses, payment reimbursements, and employee expense claims in a timely manner
* Process shipping invoices and upload payment journals
* Manage stock invoices including 3-way matching and variance investigation for price and quantity when required
Vendor Management & Reconciliations
* Prepare and execute regular payment runs
* Perform complete vendor statement reconciliations and resolve balance discrepancies
* Set up new vendor profiles in SAP and verify local vendor details using EFTSure
* Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices
* Investigate and resolve missing approvals, coding issues, and other invoice exceptions
Compliance & Administration
* Review invoices to ensure strict adherence to Delegation of Authority requirements
* Manage the accounts payable inbox efficiently
* Provide support to team members and complete general administrative tasks including filing and document uploads
Requirements
* Minimum 5 years of experience in an Accounts Payable role
* Strong hands-on proficiency with SAP accounts payable software
* Competent working knowledge of Microsoft Excel and Microsoft Outlook
* Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims
* Proven ability to follow internal approval controls and Delegation of Authority requirements
* Exceptional attention to detail and high numerical accuracy
* Excellent time management skills with the ability to manage competing priorities
Nice-to-Have Skills
* Experience working within the retail sector or a high-volume commercial environment
* Experience using EFTSure for vendor onboarding and verification
* Familiarity with 3-way matching for stock invoices and variance resolution
* Experience processing shipping invoices and uploading payment journals
Benefits
* Permanent work-from-home set-up
* Dayshift (Australian business hours)
* Full-time job
* HMO
* Paid leave
* Christmas Bonus equivalent to 1 month's wage (pro-rata)
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