Executive Assistant (FTEA - 06282024 - BF)
At RippedBoxStation · Manila, NCR, Philippines
- Operations
- Full-time
Where you can work from
Open to the Philippines
“Manila, NCR, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 14 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: EST
Tasks required:
* Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
* Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
* Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
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* Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
* Schedule lead appointments as well as follow up and/or confirm appointments using different communication channels (email, chat, calls.)
* Assist in payroll processing
* Contact new leads, referrals, etc. using different channels of communication (email, chat, calls.)
* Knows how to do lead prospecting and follow the company’s buyer persona
* Basic social media management including, but not limited to, social media posting, digital marketing management
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
* Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
* Other ad hoc tasks that would be assigned
Requirements:
* 2-3 years of work experience as a Virtual Executive Assistant for C-level executives or a relevant role
* Proven experience in lead generation especially using LinkedIn
* Experience with social media management and content creation is a must
* Knowledge with ConstructConnect and Blue Book by Dodge Construction Network
* Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
* High level of ethics, trustworthy and ability to maintain confidentiality at all times with all situations and documentation.
* Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
* Experience with word-processing software and spreadsheets (e.g. MS Office)
* Knowledge of online calendars and scheduling (e.g. Google Calendar)
* Excellent phone, email and instant messaging communication skills
* Ability to call, connect, and interact with potential customers
* Knows how to craft responses and do meaningful conversations with a pleasing personality
* Familiarity with lead generation tools, CRM system and marketing automation platforms
* Very particular on the process of sourcing out leads and what tools to use
* Knows how to source out leads for the company’s industry
* Strong verbal and written communication skills in English
* Exceptional organizational skills and impeccable attention to detail
* Ability to complete a high volume of tasks and projects with little or no guidance
* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
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