Executive Assistant (CF- 092625 - PTEA)
At RippedBoxStation · Manila, Metro Manila, Philippines
- Operations
- Part-time
Where you can work from
Open to the Philippines
“Manila, Metro Manila, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 19 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant
Number of hours: 20 hours/week
Schedule: Canada Time Zone
Key Responsibilities
* Manage executives’ calendars, emails, and contacts to ensure efficient scheduling, prioritization, and communication flow.
* Oversee and track engineering project tasks, including managing timelines, invoicing processes, and disbursement tracking.
* Compose and edit professional correspondence, presentations, reports, and other documentation using appropriate business language.
Read the full description
* Streamline internal platforms, tools, and workflows to improve operational efficiency.
* Assist in preparing and formatting proposals, slide decks, and briefing materials for internal and external stakeholders.
* Maintain well-organized and accurate documentation across systems and platforms.
* Coordinate with cross-functional teams, vendors, and external stakeholders to ensure alignment and timely delivery of project milestones.
* Manage and maintain systems such as Notion and Office365 for task tracking, documentation, and communication.
Requirements:
* Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
* Proficient in Notion and Office365 (Outlook, Word, Excel, PowerPoint, Teams).
* Familiarity with engineering or other professional consulting services, projects or firms is a PLUS.
* Previous experience with membership based or educational services a PLUS
* Strong organizational and time-management skills with a meticulous attention to detail.
* Excellent written and verbal communication skills; professional and polished demeanor.
* Ability to work independently, take initiative, and anticipate executive needs.
* Strong understanding of corporate operations and internal workflows.
* High level of discretion and integrity when handling confidential information.
* Comfortable taking meeting minutes and producing clear summaries Self-motivated, dependable, and tech-savvy.
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