RBS- SaaS- Ftea
At RippedBoxStation · Manila, Metro Manila, Philippines
- Full-time
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Where you can work from
Open to the Philippines
“Manila, Metro Manila, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 31 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: TBA
Tasks required:
* Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
* Provide logistics support for events including RSVP lists, follow-up communications, partnership deliveries, agendas, and printing.
* Answer phone calls and/or emails in behalf of the CEO
Read the full description
* Plan and organize workflow to comply with established time constraints in order to meet deadlines
* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
* Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
* Other ad hoc tasks that would be assigned
Requirements:
* Must have proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role is required
* Foundational understanding of the logistics industry
* Hands-on experience in graphic design tools such as Canva
* Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
* Knowledge of online calendars and scheduling (Calendly, Google Calendar)
* Excellent interpersonal, presentation, verbal and written English communication skills.
* Discretion and the ability to handle confidential information
* Excellent phone, email and instant messaging etiquette
* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
* Adaptability and a proactive mindset
* Ability to work independently and in a team-oriented environment
* Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
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