Data Entry Specialist

You are the backbone of data integrity across the business.

What You’ll Own

Data Entry & Accuracy (Primary Focus)

* Enter and update records in:
* Salesforce
* HubSpot
* Airtable
* Excel / Google Sheets

* Cross-check data against:
* Invoices
* Contracts
* Customer and employee records

* Correct:
* Errors
* Duplicates
* Missing fields

Data Cleaning & Maintenance

* Clean and standardize datasets using:
* Filters
* Pivot tables
* Formulas

* Apply consistent:
* Naming conventions
* Formatting
* Categorization

* Perform regular data audits to ensure quality

File & Record Management

* Organize records in:
* Google Drive
* Dropbox
* SharePoint

* Maintain:
* Logical folder structures
* Version control

* Ensure all files are easy to find and audit-ready

Reporting & Cross-Team Support

* Generate daily/weekly reports:
* Data updates
* Transactions
* Audit logs

* Support:
* Finance (AR/AP data entry)
* Sales (lead/contact updates)
* HR (employee data)

Compliance & Confidentiality

* Handle sensitive data securely:
* Financial
* Personal
* Client information

* Follow compliance standards (GDPR, HIPAA, CCPA if applicable)

Process Improvement

* Identify recurring data issues
* Suggest improvements such as:
* Automation
* Better templates
* Improved workflows

* Help reduce manual errors and inefficiencies

What Makes You a Strong Fit

* You have exceptional attention to detail
* You catch errors others miss
* You are fast, accurate, and consistent
* You’re comfortable with repetitive, high-volume work
* You take ownership of data quality

Required Experience & Skills

* 1–2 years experience in:
* Data entry
* Clerical or administrative roles

* Strong proficiency in:
* Excel / Google Sheets
* (filters, sorting, pivot tables, formulas)

* Experience with CRMs:
* Salesforce or HubSpot

* High typing speed and accuracy

Nice to Have

* Experience in high-volume environments:
* E-commerce
* Finance
* Healthcare
* Logistics

* Basic knowledge of:
* SQL
* Google Apps Script

* Experience in compliance-heavy industries

What a Typical Day Looks Like

* Input new records into CRM or spreadsheets
* Audit and clean existing data
* Cross-check entries with source documents
* Generate reports for teams
* Organize and maintain file systems
* Handle ad hoc data requests

In short:
You ensure all business data is accurate, clean, and reliable.

Key Metrics (KPIs)

* Typing accuracy ≥ 98%
* Error rate < 1%
* Data entry completed within SLA (same day/next day)
* Reports delivered accurately and on time
* Clean, well-structured datasets

Why This Role Stands Out

* High ownership over business-critical data
* Exposure to multiple departments (finance, sales, HR)
* Clear performance metrics
* Opportunity to improve systems and workflows
* Strong foundation for growth into operations or analytics roles

Interview Process

* Initial Phone Screen
* Video Interview with Pavago Recruiter
* Practical Task (timed data entry + error-checking test)
* Client Interview
* Offer & Background Verification

Apply Now

If you:

* Are detail-obsessed and accurate
* Work fast without compromising quality
* Take pride in clean, reliable data

This role is a strong fit.