Executive Assistant w/ project management exp
At RippedBoxStation · Manila, Metro Manila, Philippines
- Operations
- Part-time
Where you can work from
Open to the Philippines
“Manila, Metro Manila, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 16 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant w/ project management experience
Schedule: EST
Tasks required:
* Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
* Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
* Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Read the full description
* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
* Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
* Other ad hoc tasks that would be assigned
Requirements:
* Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role
* Experience in project management
* Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software)
* Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack
* Strong proficiency in office software and communication tools
* Proficient with online calendars and scheduling (Calendly, Google Calendar)
* Excellent verbal and written English communication skills
* Discretion and the ability to handle confidential information
* Excellent phone, email and instant messaging communication skills
* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
* Adaptability and a proactive mindset
* Exceptional organizational skills and the ability to complete tasks with little supervision
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