Senior Executive Assistant (EGGS)

At RippedBoxStation · Metro Manila, Philippines

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Open to the Philippines

“Metro Manila, Philippines”

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From RippedBoxStation’s job post, as they wrote it.

Position: Senior Executive Assistant

Number of hours: 40 hours/week

Responsibilities:

* Manage and optimize executive calendars, including scheduling across time zones

* Screen, prioritize, and respond to emails and messages on behalf of the executive

* Draft, edit, and proofread correspondence, presentations, and reports

* Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups

* Book and manage domestic and international travel, accommodations, and itineraries

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* Handle confidential documents and information with professionalism and discretion

* Oversee and follow up on projects, deadlines, and deliverables

* Serve as a liaison between the executive and internal/external stakeholders

* Conduct light research, prepare summaries, and support strategic planning

* Assist with personal and professional administrative tasks as needed

Requirements:

* 7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity

* Previous experience supporting a foreign C-level executive, preferably based in the United States

* Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule

* Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)

* Excellent written and verbal communication skills

* Proven ability to work independently, take initiative, and manage multiple priorities

* Impeccable attention to detail, discretion, and judgment

* Strong time management, problem-solving, and organizational skills

* Tech-savvy and comfortable learning new systems or software quickly

* Flexible availability during core business hours (with occasional off-hours requests)

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