Data Entry Specialist
At Pavago · Costa Rica
- Full-time
Where you can work from
Open to Costa Rica
“Costa Rica”
From the location.
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- Posted
- 12 June 2026
- First seen by us
- 8 October 2026
- Last checked
- 11 hours ago
Job description
From Pavago’s job post, as they wrote it.
Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.
This is not just a typing role.
This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:
Read the full description
* Accurate
* Complete
* Organized
* Audit-ready
If you are:
* Extremely detail-oriented
* Organized and process-driven
* Comfortable working with repetitive, high-volume tasks
* Strong with Excel, CRM systems, and data validation
This role is a strong fit.
What You’ll Own
Data Entry & Accuracy (Core Responsibility)
* Enter and update records across:
* Salesforce
* HubSpot
* Airtable
* Microsoft Excel
* Google Sheets
* Cross-check data against:
* Contracts
* Invoices
* Customer records
* Internal documentation
* Identify and correct:
* Duplicate entries
* Missing information
* Incorrect records
* Formatting inconsistencies
Data Cleaning & Maintenance
* Clean and standardize datasets using:
* Filters
* Pivot tables
* Formulas
* Sorting tools
* Maintain consistent formatting and naming conventions
* Perform recurring data audits to ensure long-term data integrity
File & Record Organization
* Maintain organized digital records across:
* Google Drive
* SharePoint
* Dropbox
* Ensure files are:
* Properly named
* Structured
* Version-controlled
* Easy to retrieve
Reporting & Cross-Functional Support
* Generate daily and weekly operational reports including:
* Data update logs
* Audit summaries
* Transaction tracking reports
* Support teams across:
* Sales
* Finance
* HR
* Operations
Compliance & Data Integrity
* Maintain confidentiality of sensitive business and customer data
* Follow data handling standards aligned with:
* GDPR
* HIPAA
* CCPA
* Internal compliance procedures
* Ensure records remain clean and audit-ready at all times
Process Improvement
* Identify recurring data quality issues
* Suggest improvements to:
* Templates
* Forms
* Data entry workflows
* Automation opportunities
* Help reduce manual errors and improve operational efficiency over time
What Success Looks Like
* Data remains accurate, organized, and reliable
* Reports are delivered on time without errors
* CRM systems stay clean and up to date
* Minimal duplicate or missing records
* Teams can confidently rely on business data
What Makes You a Strong Fit
* Extremely detail-oriented and accuracy-focused
* Organized and highly dependable
* Comfortable managing repetitive, process-driven work
* Able to work independently with minimal supervision
* Strong sense of ownership over data quality
Requirements (Must-Have)
Experience
* 1–2 years of experience in:
* Data entry
* Administrative support
* Clerical operations
* Data management roles
Core Skills
* Strong proficiency with:
* Microsoft Excel
* Google Sheets
* Experience using:
* Salesforce
* HubSpot
* Airtable
* Similar CRM systems
* Strong typing speed and accuracy
* Ability to manage high-volume data updates efficiently
* Strong written English communication
Nice to Have
* Experience in:
* Healthcare
* Finance
* Logistics
* E-commerce
* Compliance-heavy industries
* Exposure to:
* Basic SQL
* Google Apps Script
* Data automation tools
What a Typical Day Looks Like
* Update records across CRM systems and spreadsheets
* Audit datasets for accuracy and completeness
* Cross-check records against source documents
* Generate reports for internal departments
* Organize and maintain digital documentation
* Support teams with operational data requests
In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.
Key Metrics (KPIs)
* Typing accuracy ≥ 98%
* Error rate below 1%
* Same-day or next-day completion of updates
* Timely and accurate reporting
* Clean, structured, audit-ready datasets
Why This Role Stands Out
* High ownership of business-critical operational data
* Clear expectations and measurable performance metrics
* Cross-functional exposure across sales, finance, HR, and operations
* Opportunity to grow into:
* Operations roles
* Reporting roles
* CRM administration
* Data operations positions
Interview Process
* Initial Phone Screen
* Video Interview with Pavago Recruiter
* Practical Task (timed data entry + accuracy assessment)
* Client Interview
* Offer & Background Verification
Apply Now
If you:
* Take pride in clean, accurate work
* Thrive in structured, execution-focused environments
* Catch small details others miss
* Enjoy keeping systems organized and reliable
This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.
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