Virtual Assistant
At Pavago · Belize
- Full-time
Where you can work from
Open to Belize
“Belize”
From the location.
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- Posted
- 10 May 2026
- First seen by us
- 8 October 2026
- Last checked
- 3 hours ago
Job description
From Pavago’s job post, as they wrote it.
Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.
This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.
Read the full description
If you’re someone who is organized, proactive, and reliable, this role is built for you.
What You’ll Own
Administrative & Executive Support (Primary Focus)
* Manage calendars, meetings, and scheduling across time zones
* Coordinate calls and ensure smooth daily planning
* Draft and send professional emails, documents, and communications
* Prepare meeting notes and track follow-ups
Data & CRM Management
* Update and maintain records in:
* HubSpot
* Salesforce
* Zoho CRM
* Manage spreadsheets and operational trackers
* Organize digital files in:
* Google Drive
* Dropbox
* SharePoint
Research & Task Execution
* Conduct online research:
* Competitors
* Vendors
* Market insights
* Turn research into:
* Structured summaries
* Presentations
* Support ad hoc and project-based tasks
Customer & Vendor Coordination
* Respond to basic client inquiries or route appropriately
* Communicate with vendors and track outstanding items
* Ensure follow-ups are completed on time
Operations & Project Support
* Assist with:
* Invoicing and expense tracking
* Light bookkeeping (if required)
* Update project management tools:
* Trello
* Asana
* Notion
* Monday.com
What Makes You a Strong Fit
* You are highly organized and detail-oriented
* You can manage multiple tasks without dropping the ball
* You communicate clearly and professionally
* You are proactive and don’t wait for instructions
* You are reliable, responsive, and accountable
Required Experience & Skills
* 1–2 years experience as a:
* Virtual Assistant
* Administrative Assistant
* Operations Support role
* Proficiency in:
* Microsoft Office
* Google Workspace (Docs, Sheets, Gmail, Calendar)
* Strong time management and multitasking ability
* Reliable internet and remote work setup
Nice to Have
* CRM experience:
* HubSpot / Salesforce / Zoho CRM
* Familiarity with:
* QuickBooks / Xero
* Experience supporting:
* Founders
* Startups
* Remote teams
* Managing multiple clients or executives
What a Typical Day Looks Like
* Review calendars and inboxes, prioritize urgent items
* Schedule meetings and coordinate logistics
* Update CRM records and trackers
* Prepare documents, reports, or summaries
* Conduct research for ongoing projects
* Follow up with vendors or clients
* Send end-of-day updates and prep for next day
In short:
You ensure everything runs smoothly and nothing falls through the cracks.
Key Metrics (KPIs)
* Tasks completed accurately and on time
* Calendar & inbox management efficiency
* No missed meetings or deadlines
* Clean, organized systems and documentation
* Strong responsiveness during working hours
* Positive feedback from clients and stakeholders
Why This Role Stands Out
* High ownership and visibility across operations
* Exposure to multiple business functions
* Clear expectations and structured workflows
* Opportunity to grow into operations or executive roles
* Work directly with founders and decision-makers
Interview Process
* Initial Phone Screen
* Video Interview with Pavago Recruiter
* Practical Task (mock inbox/calendar + research task)
* Client Interview
* Offer & Background Verification
Apply Now
If you:
* Thrive in fast-paced, remote environments
* Are organized, proactive, and detail-driven
* Enjoy supporting operations and execution
This role is a strong fit.
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