Conveyancing Paralegal ( with NZ exposure, Wanlo and Smokeball exp)

This role suits a detail-oriented legal professional who is comfortable taking instruction from multiple stakeholders, managing competing deadlines, and liaising confidently with clients, lenders, and third parties.

RESPONSIBILITIES:

File Opening & Client Onboarding

* Conduct conflict checks and open new matters in the practice management system
* Send engagement letters and fee estimates to new clients
* Complete AML/CFT verification, including identification, proof of address, and source of funds documentation

Document Preparation

* Prepare legal documents from verbal and written instruction, including sale and purchase agreements, loan agreements, and company and trust minutes
* Draft correspondence and client communications as directed by partners and solicitors

Conveyancing & Settlement

* Manage commercial and residential conveyancing transactions from conditions through to settlement
* Advise on and track conditions including finance, LIM, builder's reports, and due diligence
* Negotiate amendments to agreements where required
* Collate instructions to confirm satisfaction or waiver of conditions, including finance and insurance cover
* Liaise with internal staff and third parties regarding condition status

Pre-Settlement

* Prepare settlement statements and request mortgage instructions from lenders
* Arrange signing of loan and authority documents
* Coordinate with lenders and the vendor's solicitor to confirm settlement arrangements
* Conduct pre-settlement title searches and confirm funds are available in the trust account

Post-Settlement

* Notify clients and agents of successful settlement
* Issue reporting letters and final transaction documents to clients
* Complete trust account reconciliation

Third Party Liaison

* Liaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors

General Administration & File Management

* Prepare client invoices and statements
* Maintain accurate file notes and ensure timely follow-up on outstanding matters
* Close completed files in accordance with firm procedures
* Complete company annual returns and resolutions
* Conduct title searches and manage LINZ registrations
* Carry out any other tasks delegated by the Partners from time to time

Requirements

* Minimum 2 years of experience in a conveyancing or property law environment, preferably within New Zealand
* Solid working knowledge of the New Zealand conveyancing process, including LINZ dealings and e-dealing platforms
* Experience with AML/CFT compliance procedures
* Proficient in Microsoft Word (advanced), Outlook (advanced), and Excel (intermediate), with familiarity with legal practice management software
* Strong attention to detail with the ability to manage multiple files and deadlines simultaneously
* Excellent written and verbal communication skills, with a professional and client-friendly manner
* Ability to take clear instruction from partners, solicitors, and clients and act on it independently
* A legal studies qualification or equivalent hands-on experience is preferred