Executive Assistant (JO - 10142026 - PTEA)
At RippedBoxStation · Metro Manila, Philippines
- Operations
- Part-time
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Where you can work from
Open to the Philippines
“Metro Manila, Philippines”
From the location.
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- First seen by us
- 15 October 2026
- Last checked
- 35 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant
Number of hours: 20 hours per week
Schedule: CST Time zone
Key Responsibilities
* Provide administrative, marketing, and operational support to improve executive productivity and streamline daily workflows.
* Manage and organize content-related projects, including collecting, reviewing, categorizing, and maintaining marketing materials.
* Retrieve, organize, and maintain video transcripts, captions, recordings, and digital content assets for future use.
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* Build and maintain a searchable database of parent, student, and alumni testimonials, including categorization and documentation of key stories and insights.
* Review existing content to identify compelling quotes, success stories, testimonials, and content repurposing opportunities.
* Conduct research and information gathering to support communication strategies, marketing initiatives, and business projects.
* Assist in developing and maintaining content libraries, project trackers, databases, and organized digital filing systems.
* Coordinate and monitor projects, recurring tasks, deadlines, and deliverables to ensure timely completion.
* Use AI tools and productivity technologies to automate repetitive tasks, organize information, improve workflows, and increase operational efficiency.
* Support content organization, communications projects, and marketing operations through accurate documentation and follow-through.
* Maintain professional written communication through emails, reports, summaries, and project updates.
* Identify pending tasks, anticipate business needs, and proactively provide solutions and recommendations with minimal supervision.
* Handle confidential information, internal communications, and organizational data with professional discretion and accuracy.
* Perform additional administrative and operational tasks as needed to support business growth and efficiency.
Qualifications
* Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Marketing Assistant, Content Assistant, or similar support role.
* Strong English proficiency with excellent reading comprehension, written communication, editing, and professional correspondence skills.
* Experience supporting marketing operations, content management, communications, or project coordination is highly preferred.
* Strong ability to organize and manage digital content, databases, files, and documentation systems.
* Highly skilled in research, information gathering, content review, and data organization.
* Comfortable working with AI tools, automation platforms, and productivity technologies to improve efficiency.
* Excellent attention to detail, with the ability to identify important information, patterns, and opportunities from large amounts of content.
* Strong organizational and project management skills, including maintaining trackers, deadlines, and recurring workflows.
* Ability to work independently, take ownership of responsibilities, and complete tasks with minimal supervision.
* Strong problem-solving skills with the ability to anticipate needs and recommend improvements.
* Proficient in Microsoft 365, Google Workspace, project management tools, content management systems, and collaboration platforms.
* Ability to manage multiple priorities in a fast-paced, changing environment while maintaining accuracy and quality.
* Dependable, proactive, detail-oriented, and capable of creating efficient systems and processes.
* Willingness to begin with a part-time arrangement, with the potential to expand based on workload and performance.
* Experience working with AI-assisted workflows, marketing support, content repurposing, or communications projects is an advantage.
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