Executive Assistant (w/ Accounting experience)
At RippedBoxStation · Manila, NCR, Philippines
- Finance and legal
- Full-time
Where you can work from
Open to the Philippines
“Manila, NCR, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 23 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant with Accounting Experience
Number of hours: 40 hours/week
Schedule: PST
Tasks required:
* Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
* Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
Read the full description
* Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation
* Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
* Manage expense reports, receipts, and reimbursements for executives, maintaining accurate records and tracking expenditures
* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
* Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
* Other ad hoc tasks that would be assigned
Requirements:
* Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
* Bachelors degree or equivalent experience is preferred
* Background in accounting is required
* Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
* Strong proficiency in office software and communication tools
* Has knowledge with using accounting software (e.g. Xero, Quickbooks)
* Knowledge of online calendars and scheduling (Calendly, Google Calendar)
* Excellent verbal and written English communication skills
* Discretion and the ability to handle confidential information
* Excellent phone, email and instant messaging communication skills
* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
* Adaptability and a proactive mindset
* Professional demeanor and strong interpersonal skills
* Ability to work independently and in a team-oriented environment
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