Procurement Coordinator/Manager (MT - 04082026 - FTPCM)
At RippedBoxStation · Metro Manila, Philippines
- Finance and legal
- Full-time
Where you can work from
Open to the Philippines
“Metro Manila, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 21 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Procurement Coordinator/Manager
Number of hours: 40 hours/week
Schedule: UK Time Zone
Key Responsibilities
Procurement & Commercial Management
* Source, evaluate, and onboard OS&E (Operating Supplies and Equipment) suppliers across multiple categories
* Lead pricing negotiations and manage commercial terms with vendors
* Prepare and issue purchase orders aligned with budgets and timelines
* Support tendering processes (RFQs - Request for Quotation, bid comparisons, supplier recommendations)
Read the full description
* Ensure cost efficiency while maintaining quality and brand standards
Order Management & Documentation
* Maintain accurate procurement records, including:
* Purchase Orders
* Contracts
* Proforma invoices
* Delivery notes
* Track orders from placement to final delivery
* Ensure alignment between specifications, quantities, and project requirements
Logistics, Shipping & Customs
* Coordinate shipments from suppliers to final destination
* Monitor delivery schedules and resolve delays proactively
* Manage import/export processes, including customs clearance, duties, and documentation
* Apply knowledge of Incoterms, freight structures, and landed costs
Inventory Planning & Operations
* Support inventory planning (par levels, attic stock, demand forecasting)
* Ensure timely delivery aligned with project openings and operational readiness
Supplier Management & Compliance
* Monitor supplier performance (delivery, quality, cost)
* Ensure compliance with quality and operational standards
* Maintain and develop a strong supplier network
Project Coordination
* Collaborate with Project Managers, Designers, and FF&E (Furniture, Fixtures, and Equipment) teams
* Manage overlaps between Operating Supplies and Equipment and FF&E scopes
* Maintain clear communication across stakeholders
Reporting & Controls
* Prepare procurement and status reports
* Track budgets vs. committed spend and flag risks early
* Monitor critical path items and long lead-time risks
Qualifications
* Proven experience in OS&E (Operating Supplies and Equipment) procurement within hospitality projects
* Strong knowledge of international supply chains, logistics, and customs processes
* Experience managing suppliers, contracts, and procurement workflows
* Solid understanding of Incoterms and freight structures
* Experience working with international suppliers is preferred
* Strong negotiation and cost management skills
* Highly organized with the ability to manage multiple projects and deadlines
* Excellent communication and stakeholder management skills
* High attention to detail with strong documentation and reporting discipline
* Proactive, solution-oriented, and able to work independently
* Comfortable working under pressure and tight timelines
* Professional fluency in English (written and verbal)
* Proficiency in Microsoft Office 365 (Excel, Outlook, Teams)
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