Proposal Coordinator II

The Proposal Coordinator II supports the day-to-day execution of proposal and business development activities - from lead generation and capture planning to proposal development.

While this role is fully remote, preference may be given to candidates based in the Northeast / Tri-State area for travel convenience.

What you'll do
Proposals

Support pre-positioning activities, including capture planning, strategy development, competitor analysis, teaming arrangements, and client mapping as a core member of multi-disciplinary pursuit teams. Analyze RFQs, RFPs, and related submittal requirements for IDIQs, BPAs, C-contracts, task orders, call orders, SF330s, and similar solicitations. With guidance, support proposal activities and reviews. Collaborate with technical staff to write original content and review/edit content for clarity, compliance, and key messages. Research, gather, and edit proposal materials, ensuring all content is accurate, compliant, and delivered on time. Partner with graphic design staff to plan and produce proposal materials that effectively communicate the strategic vision of each pursuit. Ensure proposal compliance and quality through solicitation analysis, compliance matrices, reviews, and final submission oversight. Coordinate technical teams and subconsultants to deliver cohesive, single-voice submissions. Update the VantagePoint entries to reflect changes to pursuit status (e.g., solicitation dates or solicitation values).

Marketing Collateral

Support the development and maintenance of marketing collateral, including website content, presentations, brochures, and proposal materials, including resumes and project descriptions. Support interview & meeting preparation efforts, including strategy meetings, collateral development, and practice prep sessions. Ensure branding consistency across documents.

Business Development

Support client engagement teams by preparing materials for internal and external meetings. Participate in business development meetings, capturing notes and documenting action items. Collaborate with Business Line Specialists and Development Leaders to facilitate strategic pursuits, capture planning, proposal development, conference planning and participation, and key presentations that drive revenue growth. All other duties as required.

Required Experience
Education

Bachelor’s degree or equivalent

Experience

3+ years of previous marketing experience working in environmental consulting, A/E/C or relevant industry Experience in submitting successful proposals for Federal, government, and private clients Familiarity with CRM/ERP systems an asset. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other business software Knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) Demonstrated ability to work independently and as part of a team

Preferred Experience
Excellent communication and coordination skills (both oral and written) Strong attention to detail and high level of accuracy in completing tasks Strong interpersonal, organizational and time management skills

Working Conditions
Ability to lift a minimum of 15 pounds Travel may be required Prolonged periods of sitting at a desk or computer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.