Publishing Specialist/Consultant

-Paid Sick and Vacation Leaves

About our Company:

At Open Look Business Solutions Inc. - 032 Outsourcing, we believe that great teams build great businesses. Guided by our core valuesPositivity, Integrity, Tenacity, Dependability, and Belief we are committed to helping our clients grow while creating rewarding careers for our people.

About the Role:

As a Publishing Virtual Assistant, you will support authors, publishing entrepreneurs, and small indie publishers throughout the self-publishing lifecycle. From formatting manuscripts to launching book promotions, your tenacity and organizational skills will help authors bring their work to life and into the hands of readers around the world.

About your client:

You'll be working alongside a 6-figure self-published author who manages a publishing brand. With thousands of loyal readers and new releases each month, they need someone dependable, detail-driven, and proactive to keep their publishing operations running smoothly.

Your Responsibilities:

-Oversee the progress of multiple ongoing client book projects (100+ active at any time)
-Track timelines and key milestones to ensure projects remain on schedule
-Proactively identify delays or bottlenecks and escalate issues to the appropriate
team/department
-Ensure all team members (ghostwriters, editors, designers, etc.) are aligned on client timelines
-Maintain accurate project data and records across Basecamp and Google Sheets
-Organize and help consolidate scattered information into one central "source of truth

Who are you?

-Must be a Filipino citizen currently residing in the Philippines
-Prior experience as a Virtual Assistant or in a publishing-related role (preferred) for 2 years.
-Familiarity with platforms and tools such as Clickup, Hupsot and Wordpress.
-Excellent verbal and written English communication skills
-Embodies our core values: Positivity, Integrity, Tenacity, Dependability, and Belief

Recruitment Process Timeline:

-Resume Screening Review of your qualifications
-Initial Interview A short conversation to align expectations
-Computer Check To verify your work-from-home setup
-Self-Recorded Video Interview Share your story and strengths
-Skills/Personality Assessment To know the depth of your experience
-Application Upload Profile added to our talent portal
-Client Endorsement If matched, your profile is presented to a client

Interested in applying?

Send your resume to our email at [email removed]