Project Coordinator
At Pavago · Kenya
- Operations
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Open to Kenya
“Kenya”
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- Posted
- 15 September 2026
- First seen by us
- 8 October 2026
- Last checked
- 5 hours ago
Job description
From Pavago’s job post, as they wrote it.
Project Coordinator – Project Tracking & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.
This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.
Read the full description
What You’ll Do
Project Tracking & Coordination
* Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
* Track deadlines, milestones, dependencies, deliverables, and ownership
* Follow up proactively on outstanding tasks
* Keep project schedules and trackers accurate and current
* Coordinate multiple projects and priorities simultaneously
Communication & Follow-Up
* Act as a coordination point between Project Managers, team members, leadership, and stakeholders
* Schedule and support project meetings
* Capture meeting notes, decisions, and action items
* Communicate project updates and follow up on deliverables
* Escalate blockers and delays before they impact deadlines
Reporting & Documentation
* Prepare weekly project status reports covering progress, risks, blockers, and next steps
* Maintain organized documentation in Google Drive, SharePoint, or Confluence
* Build and maintain project trackers using Excel or Google Sheets
* Ensure project information remains easy to find and up to date
Risk & Resource Tracking
* Identify bottlenecks, missed dependencies, and execution risks
* Maintain risk and issue trackers
* Monitor workloads and resource availability
* Review deliverables for completeness before submission
Vendor Coordination
* Communicate with vendors and external partners
* Track external deliverables and deadlines
* Follow up on outstanding requirements and escalate issues when necessary
What We’re Looking For
* 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
* Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
* Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
* Excellent written and verbal English communication
* Strong documentation and organizational skills
* Ability to manage multiple projects and deadlines simultaneously
* Proactive approach to follow-up and problem-solving
* Availability during U.S. business hours
Nice to Have
* PMP, CAPM, Agile, or Scrum certification/in-progress
* Familiarity with Agile/Scrum and sprint workflows
* Experience in SaaS, Marketing, Professional Services, Construction, or Operations
What Success Looks Like
* Projects and milestones stay on schedule
* No missed deadlines due to coordination gaps
* Project trackers remain accurate and current
* Risks and blockers are identified early
* Status reporting is clear and consistent
* Stakeholders have strong visibility into priorities and progress
Why Join?
* Fully remote opportunity
* High ownership across multiple projects
* Direct exposure to cross-functional teams and leadership
* Hands-on experience with modern project management systems
* Clear growth path into Project Manager, PMO, or Operations roles
Interview Process
1. Application Review
2. Spark Hire Intro Video
3. Project Coordination Interview
4. Practical Task – Project Tracker + Status Report
5. Client Interview
6. Offer & Onboarding
What Happens After You Apply
Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.
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