Project Coordinator

You will act as the execution backbone of the team — ensuring:

* Timelines stay on track
* Deliverables are completed
* Stakeholders stay aligned
* Risks are identified early
* Documentation remains organized and accurate

If you are:

* Highly organized
* Proactive with follow-ups
* Comfortable managing multiple moving parts
* Strong in communication and coordination

This role is a strong fit.

What You’ll Own

Project Planning & Timeline Management

* Maintain and update project plans using:
* Asana
* Trello
* Monday.com
* MS Project / Smartsheet

* Track:
* Timelines
* Milestones
* Dependencies
* Deliverables

* Ensure schedules and project trackers remain accurate and updated
* Help teams stay aligned on priorities and deadlines

Documentation & Reporting

* Prepare:
* Meeting agendas
* Meeting notes
* Action items
* Weekly project reports

* Maintain organized documentation in:
* SharePoint
* Google Drive
* Confluence

* Create reports covering:
* Progress updates
* Risks and blockers
* Key project metrics

* Ensure all project documentation stays clean and accessible

Communication & Coordination (Core Responsibility)

* Act as the central liaison between:
* Project managers
* Team members
* Leadership
* Stakeholders

* Ensure:
* Clear communication
* Alignment on priorities
* Proper documentation of decisions

* Follow up proactively on tasks and deliverables
* Escalate delays or blockers early before timelines are impacted

Task & Resource Tracking

* Monitor:
* Task completion
* Resource availability
* Dependencies

* Ensure no task or deliverable gets missed
* Help maintain accountability across active projects

Risk & Quality Management

* Identify:
* Delays
* Bottlenecks
* Operational risks

* Maintain project risk registers and escalation tracking
* Help ensure deliverables meet quality expectations before submission

Vendor & External Coordination

* Coordinate with vendors, contractors, and external stakeholders
* Track deliverables against agreed timelines
* Escalate issues proactively when expectations are not met

What Success Looks Like

* Projects remain organized and on schedule
* Stakeholders stay informed and aligned
* Risks are identified before they become operational issues
* Documentation remains clean and easy to access
* Teams consistently meet deadlines with fewer coordination gaps

What Makes You a Strong Fit

* Extremely organized and detail-oriented
* Strong follow-up and accountability mindset
* Excellent written and verbal communication
* Able to manage multiple projects simultaneously
* Proactive in identifying risks and solving problems early
* Comfortable operating in fast-paced environments

Requirements (Must-Have)

Experience

* 2+ years experience in:
* Project coordination
* Operations support
* Administrative/project support roles

Core Skills

* Hands-on experience with:
* Asana
* Trello
* Monday.com

* Strong Excel / Google Sheets skills including:
* Trackers
* Pivot tables
* Conditional formatting

* Strong organizational and documentation skills
* Excellent communication and coordination ability
* Comfortable working remotely across multiple stakeholders

Nice to Have

* Certifications:
* PMP
* CAPM
* Agile certifications (or in progress)

* Familiarity with:
* Agile / Scrum workflows
* Sprint planning

* Experience in:
* SaaS
* Marketing
* Professional services
* Construction or operations-heavy environments

What a Typical Day Looks Like

* Update project timelines and task trackers
* Follow up with teams on deliverables and deadlines
* Support meetings with notes and action items
* Prepare weekly status updates and reports
* Coordinate communication across stakeholders
* Identify and escalate risks early
* Maintain organized project documentation and systems

In short:
You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.

Key Metrics (KPIs)

* On-time completion of tasks and milestones
* Accuracy and consistency of project reporting
* Reduction in missed deadlines caused by coordination gaps
* Clean and updated project documentation
* Positive stakeholder feedback on communication and organization

Why This Role Stands Out

* High ownership across multiple projects
* Direct exposure to leadership and operations
* Clear impact on execution and delivery quality
* Structured workflows with measurable KPIs
* Opportunity to grow into:
* Project Manager
* Operations Manager
* Program Coordinator

* Fully remote environment with growth potential

Interview Process

* Initial Phone Screen
* Video Interview with Pavago Recruiter
* Practical Task (project tracker + status report)
* Client Interview
* Offer & Background Verification

Apply Now

If you:

* Love keeping projects organized and moving forward
* Are proactive and detail-driven
* Thrive in fast-paced operational environments
* Enjoy coordinating teams, timelines, and execution

This is a strong opportunity to step into a high-impact project coordination role.