Executive Assistant (DK - 08202024 - FTEA)
At RippedBoxStation · Manila, Metro Manila, Philippines
- Operations
- Full-time
Where you can work from
Open to the Philippines
“Manila, Metro Manila, Philippines”
From the location.
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- First seen by us
- 9 October 2026
- Last checked
- 2 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: 3PM - 11PM EST
Tasks required:
* Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication
* Email Outreach: Initiate and manage email campaigns to build and maintain partnerships
* Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth
Read the full description
* Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time
* Project Management: Oversee projects from inception to completion ensuring all milestones are met
* Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared
* Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency
* Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
* Manage and engage with the organization’s audience across social media platforms to build their online presence
* Utilize Glue up CRM to manage contacts, events, and communication.
* Assist in drafting and managing professional correspondence
* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
* Other ad hoc tasks that would be assigned
Requirements:
* Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
* Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
* Strong proficiency in office software and communication tools
* Knowledge of online calendars and scheduling (Calendly, Google Calendar)
* Excellent verbal and written English communication skills
* Discretion and the ability to handle confidential information
* Excellent phone, email and instant messaging communication skills
* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
* Adaptability and a proactive mindset
* Professional demeanor and strong interpersonal skills
* Ability to work independently and in a team-oriented environment
* Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
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