Executive Assistant
At RippedBoxStation · Manila, NCR, Philippines
- Operations
- Full-time
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Where you can work from
Open to the Philippines
“Manila, NCR, Philippines”
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- First seen by us
- 9 October 2026
- Last checked
- 13 hours ago
Job description
From RippedBoxStation’s job post, as they wrote it.
Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: CST
Tasks required:
* Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
* Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
* Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
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* Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
* Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
* Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
* Handle sensitive and confidential information with the utmost discretion and professionalism
* Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
* Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
* Other ad hoc tasks that would be assigned
Requirements:
* Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
* Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
* Strong proficiency in office software and communication tools (MS Excel, MS Outlook, MS Powerpoint, etc.)
* Knowledge of online calendars and scheduling (Calendly, Google Calendar)
* Excellent verbal and written English communication skills
* Discretion and the ability to handle confidential information
* Excellent phone, email and instant messaging communication skills
* Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
* Adaptability and a proactive mindset
* Professional demeanor and strong interpersonal skills
* Ability to work independently and in a team-oriented environment
* Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
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